Lana Oconnell
Graduate students can often use university codes for rental car bookings, but this depends on the university and the rental company. Some universities have partnerships with rental car companies, offering discounted rates to students and staff. For example, Purdue University has a partnership with Enterprise Rent-A-Car, National Car Rental, and Hertz Car Rental, where students can use a university code to receive discounted rates. Stanford University also has a partnership with SIXT, offering a 15% student discount. It is important to note that some university codes are only for business travel, and students should always check their university's policies and the rental company's requirements before booking.
| Characteristics | Values |
|---|---|
| Rental car companies with university codes | Avis, Enterprise, Hertz, National, and Sixt |
| Rental car companies with discounts for graduate students | Enterprise, Hertz, Ford, Lincoln, and Sixt |
| Rental car companies with discounts for graduate students with university codes | Hertz, and Sixt |
| University policies for graduate students renting cars | Must be an approved driver, reserve in advance, and purchase supplemental liability protection coverage |
| University policies for graduate students renting specialty vehicles | Must request at least one week in advance and follow travel reimbursement guidelines |
| University policies for graduate students renting cars for university business | Must comply with university policies and be authorized by the department |
| University policies for graduate students paying for rental cars | Use a Travel Card (TCard) or a departmental Purchasing Card (PCard) |
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What You'll Learn
Graduate students can use university codes for rental car bookings
Graduate students can indeed take advantage of university codes for rental car bookings, but this depends on the university in question and the rental company being used. For example, Purdue University has a corporate discount code that can be used when booking with Enterprise Rent-A-Car and National Car Rental. However, this code is only valid for students who are employed by the university and are 21 or older. Similarly, Stanford University has a centralized booking program called Stanford Travel, which is the required booking method for students when booking rental cars for university-sponsored travel.
Some rental car companies, such as Hertz, offer discounts to students without the need for a university code. For instance, Hertz offers discounted rates to active college students and recent graduates, including graduate students. Additionally, SIXT offers a 15% student discount on rental cars for those under 25, which graduate students can take advantage of by logging in with their Student Beans account or creating a free account to verify their student status.
It's important to note that some university codes are exclusively for business travel, so graduate students should always check the eligibility requirements before using a code. Additionally, some rental car companies may require proof of employment or alumni status, so it's important to use codes that you are eligible for to avoid any issues. Graduate students can usually find information about rental car discounts and university codes on their university's website or by contacting the relevant department.
Overall, while graduate students can often use university codes for rental car bookings, it depends on the specific university and rental company involved, as well as the student's age and employment status. By taking advantage of these codes and discounts, graduate students can save a significant amount of money on rental cars.
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Discounted rates are available with certain companies
When it comes to rental car bookings, graduate students can access discounted rates with certain companies. These companies include Enterprise, Hertz, Avis, National, and SIXT.
Enterprise Rent-A-Car
At Enterprise Rent-A-Car, students who are employed by the university and are 21 or older may reserve a rental car for personal use with a 5% discount using the code 08BIG10. This code is only valid when booking directly through the provider's website or over the phone, not through a third-party reservation system. Additionally, Enterprise offers specialty vehicle rentals, such as SUVs, trucks, and luxury cars, at discounted rates for university travel.
Hertz
Hertz offers discounted rates for students through its partnership with universities like Princeton. Graduate students can access these discounts when renting cars for university-sponsored travel. Additionally, Hertz has specific discounts for selected car groups.
Avis
Avis offers coupon codes that can provide discounts on rental cars. These coupons can be found on their website and may be applicable for graduate students, depending on the specific terms and conditions.
National Car Rental
Similar to Enterprise, National Car Rental also offers a 5% discount for students employed by the university and over 21 years old. The same code, 08BIG10, can be used on the provider's website or over the phone to avail of the discount.
SIXT
SIXT provides a 15% student discount for rentals, catering specifically to young people who may face barriers when hiring a vehicle. To access this discount, students can log in with their Student Beans account or create a free account to verify their student status.
It is important to note that rental car prices can vary depending on factors such as location, time of year, and vehicle type. Additionally, some companies, like Budget, offer seasonal discounts and upgrades that may benefit graduate students. It is recommended to compare prices and discounts offered by different rental car companies to find the best deal.
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Students must comply with university policies
Students at Purdue University who wish to rent a vehicle must comply with the university's policies. Students may book a rental vehicle through their department's business office or by using the direct link on the discount code webpage (Purdue login credentials are required). Students seeking a departmental Purchasing Card (PCard) for payment must obtain permission from their business office. Students renting a vehicle are responsible for ensuring they comply with university policies before driving.
At Princeton University, students renting vehicles locally using university funds must comply with specific requirements. They must be approved University drivers, aged between 18 and 25, and renting a vehicle for official University business. They must reserve their vehicle in advance using the University's corporate number and purchase Supplemental Liability Protection Coverage at the time of rental. Undergraduate students may rent vehicles locally and are only permitted to rent through Enterprise. Students must also obtain van certification if they wish to rent a mini-van. This requires them to pass an online test and present authorization from a University administrator when renting the vehicle.
Stanford University has a centralized booking program, Stanford Travel, which is the required booking method for students when booking rental cars for university-sponsored travel.
Additionally, some car rental companies offer discounts to students. For example, SIXT offers a 15% student discount and does not impose an “under 25” fee. Ford and Lincoln also offer discounted pricing to graduate students. However, students must always ensure they are eligible to use corporate or university codes and are aware of their university's policies before renting a vehicle.
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Students need to be made aware of their responsibilities
Students at Princeton University, for instance, must be approved university drivers between the ages of 18 and 25, renting a vehicle for official university business. They must also purchase Supplemental Liability Protection Coverage at the time of rental. Princeton also requires van certification for students renting mini-vans, which includes an online test and van certification through the University's Department of Public Safety. Students must present this authorization at the time of rental.
Students at the University of Colorado can benefit from negotiated discount rental rates and Damage Waiver insurance coverage at no additional cost. However, they must decline all insurance offerings due to the already included coverage, relieving them of financial responsibility for loss or damage to the rental vehicle while on official university business in the US.
Additionally, students should be informed of the booking process and payment methods. For instance, at Purdue University, students may book a rental vehicle through their department's business office and are advised to seek a departmental PCard for payment with permission. They can also book using a direct link on the discount code webpage with their Purdue login credentials. Similarly, at the University of Colorado, students can access discount codes in Concur under the rental car tab of the Travel platform.
Lastly, students should be aware of any restrictions or special requirements when renting a car with a university code. For instance, specialty vehicle rentals at Purdue University, such as SUVs, trucks, and luxury cars, require requests to be made at least one week in advance, and vehicle upgrades must follow the university's travel reimbursement guidelines. Students should also be informed of potential additional fees, such as drop-off fees if the vehicle is returned to a different location than it was picked up from. Overall, by providing students with clear information about their responsibilities, universities can ensure a smooth and compliant rental process for students.
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Rental car companies may request proof of student status
When it comes to rental car bookings, graduate students can benefit from various discounts and offers provided by universities and rental car companies. However, to avail of these discounts, rental car companies may request proof of student status.
At Purdue University, for example, students who are employed by the university and are 21 or older can reserve a rental car for personal use through Enterprise Rent-A-Car and National Car Rental using a specific code that provides a 5% discount. Similarly, Stanford University has a centralized booking program called Stanford Travel, which offers a 15% student discount on rental cars for students and individuals under 25.
Other rental car companies like SIXT, Ford, and Lincoln also offer discounts to students. SIXT, for instance, provides a 15% student discount and only requires verification of student status through a Student Beans account. Ford and Lincoln extend their discounts to active graduate students, trade school students, community college students, and even high school seniors with a letter of intent to attend university.
To provide proof of student status, rental car companies may require a valid student ID, enrollment verification, or other forms of documentation. It is important for students to check the specific requirements of the rental car company to ensure they have the necessary documentation.
In addition to student status, rental car companies may also have other requirements, such as age restrictions and insurance obligations. Students should carefully review the terms and conditions of the rental car company before booking to ensure they meet all the necessary criteria and have a smooth rental experience.
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Frequently asked questions
Yes, graduate students can use university codes for rental car booking. However, they must be on official University business and comply with the University's travel policies.
University codes can be found on the corporate or alumni travel site or student benefits page. Some universities have specific procedures for rental car bookings, so it is important to check with your University.
Many rental car companies offer discounts for graduate students, including Enterprise, Hertz, National, and Avis. Some companies may require proof of student status or alumni status, so it is important to have the necessary documentation when booking.
