University Student Employees: Can They Take Leave?

University student employees may be able to get a leave of absence, depending on the institution and the circumstances. A leave of absence typically allows students to take a temporary break from their studies, which can be for a variety of reasons, including medical issues, mental health, or career opportunities. During this time, students remain affiliated with the university but do not attend classes. The availability and specifics of leave types and procedures can vary across universities, so it is important for student employees to refer to their specific institution's policies.

University student employees can take a leave of absence for medical reasons

The University of Chicago, for example, allows students to take a medical leave of absence (MLOA) if they need to take time off for medical reasons. Students on MLOA are eligible to maintain university health insurance (U-SHIP) for up to four quarters and will have access to UChicago Student Wellness. The resumption of studies for students on MLOA may be contingent on the successful resolution or management of their medical condition. The Dean of Students may request information from a medical professional attesting to the student's readiness to resume their studies.

Similarly, the University of Stuttgart allows students to take a leave of absence due to illness, supported by a current medical certificate. During their leave, students remain enrolled at the university and must continue to pay their semester fees. They are not allowed to attend courses or use university facilities, except the library and computer centers.

The University of Washington also provides sick leave for eligible faculty, academic staff, and senior fellows/trainees, allowing them to take up to 90 calendar days of paid sick leave each academic year.

It is important to note that the process and requirements for taking a leave of absence may vary depending on the university and its specific policies. Students considering a leave of absence should consult their academic advisor or the relevant university office to understand the process and any potential implications for their studies, financial aid, and other commitments.

They can also take a break to focus on family matters

University student employees can take a break from their jobs to focus on family matters. The Family and Medical Leave Act (FMLA) provides legal guidelines that businesses must follow regarding mandatory leave for eligible employees. The FMLA is a federal law that allows employees to balance workplace demands and family needs by providing unpaid, job-protected leave for qualifying family and medical reasons. This includes caring for an ill family member, the birth or adoption of a child, or a military caregiver.

To qualify for FMLA leave, individuals must be employed by a covered employer for at least 12 months, not necessarily consecutively, and have worked at least 1,250 hours during the 12 months preceding the leave. They must also fall under one of the previously mentioned circumstances. It is important to note that mandatory leaves have specific limits, whereas voluntary leaves are typically up to the employer's discretion.

Additionally, students themselves may also request a leave of absence from their university for family-related reasons. For example, at the University of Chicago, students can receive permission to take a voluntary leave of absence for up to eight consecutive or cumulative quarters. This can include reasons such as caring for a new child or dealing with a serious health issue. It is always best to consult with an adviser or the dean of students to determine the specific policies and procedures of the university.

Students can take time off to complete internships

Secondly, the leave of absence should be temporary, and the period should typically not exceed two semesters or one year. Students need to submit their application for a leave of absence during the registration period or as soon as possible after the reason for the leave occurs. Supporting documents, such as proof of the internship, may also be required.

It's important to note that taking a leave of absence can have implications for other areas, such as financial aid, transcripts, and eligibility for certain privileges and services. Students should consult with their academic advisor and financial aid office to understand the full impact of taking time off. They should also be aware that they may have limited access to campus facilities during their leave.

Overall, while it is possible for students to take time off to complete internships, it is a significant decision that requires careful planning and consideration of the potential consequences.

A leave of absence can be taken to serve in the military

Students who are called to active U.S. Military duty should first meet with the Point of Contact at the Center for Military-Connected Students (CMCS) to inform them of their leave and complete the necessary steps. The student must provide a copy of their orders to the CMCS, indicate the first term they will be away and the term they plan to return (up to 6 terms away), and attach a statement provided by the CMCS summarizing their orders. If an extension is necessary, additional terms (up to a total of 5 years) may be authorized with a copy of the U.S. Military orders. The approved leave form must be submitted by the first day of the term the leave begins.

Students considering a leave of absence are highly encouraged to discuss their particular situation with Financial Aid prior to their leave. Students must also inform the Financial Aid Office if they are receiving student loans or financial aid. It is the student's responsibility to obtain all signatures and submit the completed request to the Office of the Registrar.

Students called to active U.S. Military Service shall not lose academic credits or degree status. Absence due to approved U.S. Military Leaves is not considered an interruption in attendance, and students granted Military Leaves retain their original catalog rights. Refunds may be given at any time prior to the awarding of course credit, including the full amount of registration fees, tuition, non-state fees, and any miscellaneous charges. On-campus housing fees are also refundable, with the 30-day prior notice requirement being waived.

Students using campus housing must inform Housing. It is important to note that student loan recipients may face repayment responsibility with their lenders, and it is recommended to check with Student Accounts for any financial obligation details.

Students can take a break to focus on their mental health

The process of taking a leave of absence varies between institutions, but generally, students are advised to consult with their academic advisor or area dean of students to determine whether a leave of absence is appropriate and to understand the implications of taking time off. Students may also need to provide additional forms, such as a letter from a physician or mental health specialist, to support their application.

During a leave of absence, students remain affiliated with their university and can maintain certain privileges, such as access to libraries and athletic facilities, although this may require purchasing a membership. Students on a leave of absence are also usually still required to pay any semester fees.

It is important to note that taking a leave of absence can have consequences for other areas, such as financial aid and student visas, so it is recommended that students consult with the relevant offices to understand the full impact of their decision. Additionally, students should consider making a plan for their return to university before taking their leave.

Frequently asked questions