Savanna Hoffman
University policies regarding working on MLK Day vary across different institutions. For example, Indiana University observes MLK Day as a holiday and closes all offices, with eligible employees excused from work and receiving their regular pay. On the other hand, the University of Texas at Austin mentions that if a position requires student status as a condition of employment, the student is not eligible for paid holiday time off. The university observes the same number of holidays as state agencies but can be flexible in establishing its own schedule. The George Washington University states that employees who work on an observed holiday will be paid as usual and provided a substitute day off to be taken within 60 days of the holiday or before the end of the fiscal year.
| Characteristics | Values |
|---|---|
| Indiana University | Eligible employees are excused from work on MLK Day and receive their regular pay for the day |
| Indiana University | Employees who work on MLK Day will be paid as if it were not a holiday and will be provided a substitute day off at a time arranged between the employee and manager |
| Indiana University | Employees who work on an alternative work schedule, such as four ten-hour days, will receive eight hours of pay for MLK Day |
| Indiana University | Non-exempt staff employees must cover the other hours with time-off benefits, make up time within the same work week with supervisory approval, or take unpaid time off |
| Indiana University | Employees who are part of an on-site skeleton crew on MLK Day will be granted compensatory time in addition to the holiday |
| George Washington University | Employees who work on an observed holiday will be paid as if it were a regular day and will be provided a substitute day off at a mutually agreed time |
| University of Texas at Austin | Student employees are not eligible for paid holiday time off |
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What You'll Learn
- Student employees at the University of Texas at Austin are not eligible for paid holiday time off
- Indiana University observes MLK Day as a holiday, and eligible employees are excused from work
- George Washington University employees who work on an observed holiday will be paid and provided a substitute day off
- Indiana University employees who work alternative schedules will receive holiday pay on a pro-rated basis
- The University of Texas at Austin provides minimum services on skeleton crew days, except for certain holidays
Student employees at the University of Texas at Austin are not eligible for paid holiday time off
In the United States, university policies regarding student employees working on MLK Day vary. While some universities observe MLK Day as a holiday and excuse eligible employees from work, this is not the case for all institutions.
Regarding the University of Texas at Austin, student employees are not eligible for paid holiday time off if their position requires them to maintain student status as a condition of their employment. This policy aligns with the university's approach to vacation time off, where students in positions requiring student status do not earn paid vacation time.
However, the University of Texas at Austin offers a ""floating holiday" option. In this system, employees receive eight hours of floating holiday time off, which can be used with supervisor approval. This time is based on the percentage of hours an employee is appointed and carries over each fiscal year until it is used or the employee leaves the university, at which point it is paid out.
It is worth noting that the university observes the same number of holidays as state agencies and other institutions of higher education in Texas. While the university may have a different schedule, the state legislature determines the total number of observed holidays.
In contrast, universities like Indiana University and George Washington University have different approaches. Indiana University specifically lists Martin Luther King, Jr. Day as a holiday where eligible employees are excused from work and receive regular pay. Similarly, George Washington University states that employees who work on an observed holiday will be paid and provided a substitute day off arranged between the employee and manager.
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Indiana University observes MLK Day as a holiday, and eligible employees are excused from work
Indiana University observes Martin Luther King Jr. Day as a holiday and closes all offices, except where continuous service is deemed essential. Eligible employees are excused from work on this day and receive their regular pay.
The university recognises nine holidays in total, including Martin Luther King Jr. Day, and eligible employees are excused from work on these days. The university also offers a “floating” Campus Holiday, which can be taken on a workday of the employee's choice, as long as prior supervisory approval is given. This holiday must be taken by the end of the last full pay period of the following calendar year; otherwise, it is forfeited.
In addition to the recognised holidays, Indiana University encourages departments to accommodate employees' requests to observe religious practices or observances. Non-exempt staff may take vacation time, income protection time, or compensatory time, subject to the relevant time-off policy guidelines. Meanwhile, exempt staff and non-exempt PAO and PAU staff may use accumulated PTO, and non-exempt PAO and PAU staff can also use compensatory time.
Employees who work on recognised holidays will accrue time off to compensate for the hours worked. Exempt staff who work on holidays accrue time off on a day-for-day basis, regardless of the number of hours worked. Non-exempt PAO and PAU staff who are eligible for overtime accrue time off equal to the actual time worked, up to eight hours. If an employee works a partial holiday, the remaining hours are charged as holiday hours.
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George Washington University employees who work on an observed holiday will be paid and provided a substitute day off
While I cannot find specific information relating to MLK Day, I can confirm that employees at George Washington University who work on an observed holiday will be paid and provided a substitute day off. This policy applies to employees in regular positions, who will be paid as if the day were not a holiday, and will be given a substitute day off at a time arranged between the employee and their manager. This substitute day must be taken within 60 days of the holiday or before the end of the fiscal year, depending on which is earliest.
This policy is similar to those of other US universities, such as Indiana University and Washington University in St. Louis. Indiana University observes MLK Day as a holiday during which eligible employees are excused from work and receive their regular pay. Employees at Washington University in St. Louis who are asked to work on a regular university holiday will receive equal compensatory time off or be compensated for the holiday and paid for hours worked.
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Indiana University employees who work alternative schedules will receive holiday pay on a pro-rated basis
Indiana University observes Martin Luther King, Jr. Day as a holiday and closes all offices, except where continuous service is essential. Eligible employees are excused from work and receive their regular pay for these days.
Staff employees who accrue time off as compensation for a worked holiday must select a mutually agreeable time-off date with their supervisor, without creating an undue hardship on the department. Non-exempt staff must use the time off by the end of the last full pay period in December of the following calendar year, or it will be forfeited. Exempt staff must take the time off by the end of December of the following calendar year, otherwise, it will be forfeited.
Additionally, Indiana University offers a \"floating\" Campus Holiday that can be taken on a workday of the employee's choice, provided it is approved by a supervisor. This holiday must be taken by the end of the last full pay period of the following calendar year; otherwise, it is forfeited.
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The University of Texas at Austin provides minimum services on skeleton crew days, except for certain holidays
On skeleton crew days, the University must provide minimum services as per the Texas Government Code. This does not apply to holidays that fall on a Saturday, Sunday, the Friday after Thanksgiving Day, or December 24 and 26. If a holiday falls on a weekend, it cannot be observed on the previous Friday or the following Monday.
Employees who work on an observed holiday will be paid as if it were a regular workday and will be provided a substitute day off to be taken within 60 days of the holiday or before the end of the fiscal year. Employees who are on FMLA during the holidays and do not have paid time off will not receive holiday pay.
To be paid for a holiday, employees must be at work or use paid time off the day before and after the holiday, unless the holiday falls at the beginning or end of the month. In these cases, employees must work or use paid time off the day before a month-end holiday or the first workday after a month-beginning holiday. For example, if an employee uses paid time off the day after New Year's Day, they would receive four hours of pay for that day and full credit for the holiday.
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Frequently asked questions
It depends on the university. For example, Indiana University observes MLK Day and closes all offices, so eligible employees get the day off with regular pay. However, according to the University of Texas at Austin, if your position requires student status as a condition of employment, you are not eligible for paid holiday time off.
This depends on the university. For example, at Indiana University, employees who work on a holiday will be paid for that day and will be given another day off at a later date. At the University of Texas at Austin, if a holiday falls on a Saturday or Sunday, it cannot be observed on a different day.
It depends on the university. For example, Indiana University pays employees their regular pay if they are excused from work on a holiday. However, the University of Texas at Austin states that if a position requires student status as a condition of employment, the student is not eligible for paid holiday time off.
