Lori Meadows
Washington State University, a public research university with campuses located across Washington, offers a wide range of student job opportunities. These jobs offer flexible hours to accommodate student schedules and provide valuable learning experiences. To find these jobs, students can use the university's online job board, Handshake, which allows them to search and apply for on-campus positions. Once hired, students need to track and submit their work hours for payroll. This guide will provide step-by-step instructions on how to enter hours for Washington State University student jobs, ensuring accurate payroll and compliance with university policies.
| Characteristics | Values |
|---|---|
| University Name | Washington State University |
| University Type | Public research university |
| University Campuses | Everett, Pullman, Spokane, Tri-Cities, Vancouver |
| Student Job Board | Handshake |
| Student Job Flexibility | Flexible hours to accommodate student schedules |
| Student Job Benefits | Build professional skills, meet fellow students, earn competitive wages |
| Work-Study Program | Need-based financial aid award through the FAFSA process |
| Work-Study Hours | Maximum of 19.5 hours per week during classes, up to 40 hours per week during breaks |
| Work-Study Pay | Subsidized by the university, must be paid for all hours worked |
| Work-Study Tracking | Use Time Tracking in Workday to submit hours |
What You'll Learn
Work-study: a need-based financial aid award
Washington State University offers a range of student employment opportunities across its campuses in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. The university provides an online job board called Handshake, where students can search and apply for on-campus jobs, including work-study positions.
Work-study is a need-based financial aid award, neither a grant nor a loan, as it must be earned and does not need to be paid back. It is awarded to qualifying students through the FAFSA process to assist them in obtaining employment, and the funds do not reduce grants or scholarships. The work-study program subsidizes a percentage of the student's wages, making it appealing for employers to hire work-study students.
To be eligible for work-study, students must complete the FAFSA each year and receive a confirmation of their eligibility. Students awarded work-study can work a maximum of 19.5 hours per week during the time classes are in session, and up to 40 hours per week during quarter breaks if employed on campus or for a non-profit agency. Students must track and submit their hours worked to receive payment, and they are paid according to the Workday payroll schedule.
Students with work-study awards can search for on-campus jobs through the Handshake platform, which offers a variety of positions with flexible hours to accommodate their schedules. Off-campus work-study positions are also available, and students are paid directly by their off-campus employers according to their payroll schedule.
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Tracking and submitting hours worked
Tracking and submitting your hours worked is a crucial aspect of your student job at Washington State University (WSU). The process ensures that you receive accurate compensation for your time and contributions. Here is a step-by-step guide to help you effectively track and submit your work hours:
Tracking Your Hours
As a Work Study student at WSU, it is essential to keep a precise record of your work hours, regardless of whether you are employed on-campus or off-campus. The university's online platform, Workday, facilitates this process.
For on-campus employment, you are required to use Time Tracking in Workday. Your employer is responsible for enrolling you in the Workday system. This enrolment will prompt the system to notify you during each pay period, reminding you to submit your work hours.
Submitting Your Hours
To ensure timely payment, you must submit your hours worked within the specified pay period. The Workday payroll schedule provides a helpful timeline for reference.
If you are working off-campus, your employer will remunerate you directly according to their payroll schedule. It is important to communicate with your off-campus employer to understand their specific requirements and deadlines for submitting your work hours.
Understanding Work Hour Limitations
It is important to be mindful of the maximum number of hours you can work as a Work Study student. During the academic session, you are permitted to work a maximum of 19.5 hours per week. However, during quarter breaks, when classes are not in session, you may work up to 40 hours per week, provided you are employed on-campus or for a non-profit agency.
Multiple Work Study Jobs
In the event that you are working multiple Work Study jobs simultaneously, it is imperative to obtain approval from the Work Study Office. This ensures that your earnings across multiple positions are effectively monitored. Transparency with your employers about your multiple positions is also essential.
By diligently tracking and submitting your hours worked, you can ensure that you are fairly compensated for your contributions to Washington State University. This process is an important aspect of your student employment and helps you develop valuable professional skills.
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Workday payroll schedule
Washington State University, with campuses in Everett, Pullman, Spokane, Tri-Cities, and Vancouver, offers a wide range of student job opportunities. The university's student job-hosting site, Handshake, allows students to search and apply for jobs, with flexible hours to accommodate their schedules.
The Workday platform is used for payroll services at the university. Workday provides a range of resources to help students and staff understand and manage payroll processes. These resources include:
- Step-by-step guides for payroll business processes.
- Information on how payroll connects to HCM and Finance in Workday, with diagrams and examples.
- Guidance on submitting delegation requests and understanding how delegations work in the Workday system.
- Help for HR Partners, Timekeepers, and Time Approvers with payroll-related tasks, such as entering and correcting time, approving time, and managing missing or unapproved time.
- Information on issuing Temporary Payroll Processing Numbers (TPPNs) for new hires.
- Resources for payroll accounting adjustments (PAAs) to reduce the number of adjustments and make them easier to complete and review.
- Details on completing payment elections, such as Direct Deposit, and Federal Withholding Elections on the W-4 form.
It is important to note that specific payroll dates, cutoff times, and off-cycle payroll check requests can be found on the Payroll website. Additionally, the university encourages all employees to review the Workday Readiness Checklist, which covers various topics, including security roles, Multi-factor Authentication (MFA), and accessing relevant training materials.
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On-campus and off-campus pay rates
Washington State University (WSU) offers various on-campus and off-campus job opportunities for students. WSU's online job board, Handshake, allows students to search and apply for jobs, with positions ranging from work-study to part-time and volunteer roles. While most on-campus jobs are listed on Handshake, some departments may choose to list available positions on their specific websites. Additionally, local businesses use Handshake to advertise off-campus job opportunities.
On-campus jobs at WSU offer flexible hours to accommodate students' schedules. These jobs provide opportunities for students to build professional skills, connect with peers, and earn a competitive wage. For instance, UREC offers positions at the SRC, Chinook, and ORC, allowing students to earn money while pursuing their wellness passions. Similarly, Student Affairs provides hundreds of job openings for students to gain valuable skills, discover new interests, and enhance their resumes.
The pay rates for on-campus jobs at WSU vary depending on the specific position and the number of hours worked. While the exact pay rates are not publicly available, WSU's Human Resource Services provide resources for classification and compensation. They refer to the appropriate Collective Bargaining Agreement for salary grids and sample job duties for different positions. Additionally, WSU's online platforms, such as Handshake and departmental websites, may provide more specific information on pay rates for particular on-campus jobs during the application process.
Off-campus jobs listed on Handshake by local businesses may offer employment to Washington State University students with or without work-study. The pay rates for these off-campus positions can vary depending on the employer and the specific job requirements. It is recommended to refer to the job descriptions and application processes on Handshake or contact the respective off-campus employers directly to inquire about their pay rates and compensation packages.
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Work schedule arrangements
Washington State University (WSU) offers a wide range of employment opportunities for students, including on- and off-campus jobs, work-study programs, part-time roles, and volunteer positions. The university prioritises flexible work schedule arrangements to accommodate students' academic commitments.
WSU's student jobs are designed to offer flexibility, ensuring that students can balance their work and academic schedules effectively. The university understands that students' primary focus is their education, and therefore, job opportunities are structured to complement their studies rather than hinder them.
For on-campus jobs, students can expect flexible work hours that cater to their class schedules. Departments across WSU's various campuses, including Pullman, Spokane, Tri-Cities, and Vancouver, offer a variety of positions with adaptable work hours. This flexibility allows students to pursue employment opportunities without compromising their academic responsibilities.
The work-study program, a need-based financial aid award, also offers adaptable work arrangements. Students in the work-study program are limited to a maximum of 19.5 hours per week during class sessions. However, during quarter breaks, they can work up to 40 hours per week if employed on campus or for a non-profit agency. This arrangement ensures that students can increase their work hours during periods when their academic demands are lower.
Additionally, WSU's online job board, Handshake, provides students with the convenience of searching for jobs that align with their availability. Handshake allows students to tailor their job search based on their campus and funding source, helping them find positions that fit their schedules.
Once a student is hired for a position, they work a particular number of hours at a specified pay rate and receive paychecks for their earnings. They are responsible for tracking and submitting their work hours to ensure accurate and timely compensation.
WSU's approach to student employment reflects its understanding of the importance of a balanced lifestyle for its students. By offering flexible work schedule arrangements, the university empowers students to pursue professional development while successfully managing their academic pursuits.
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Frequently asked questions
Students can find jobs at Washington State University (WSU) through the university's online job board called Handshake. Local businesses also use Handshake to advertise jobs for WSU students.
Student jobs at WSU offer flexible hours to accommodate your schedule. Students with Work Study positions can work a maximum of 19.5 hours per week while classes are in session. During quarter breaks, you can work up to 40 hours per week.
For on-campus jobs, you need to use Time Tracking in Workday. Your employer will enter you into the Workday system, and you will receive a notification each pay period to submit your work hours.
For on-campus jobs, the Workday payroll schedule gives you an idea of when to expect payment. For off-campus jobs, your employer will pay you directly according to their payroll schedule.
