Douglas Olsen
The National Student Clearinghouse is a trusted source of secure education data insights. It offers StudentTracker, a service that provides insights on student pathways and success, enabling institutions to make informed decisions to improve student outcomes. Student information is also available through specific university websites, such as the University of Cambridge, which provides details on how student data is used and stored. Additionally, platforms like Study in the States offer resources for international students, including information on maintaining student status. To protect student privacy, laws like FERPA outline how educational institutions can share student records with parents or third parties while respecting student rights.
| Characteristics | Values |
|---|---|
| Student Information Source | National Student Clearinghouse |
| Student Information Type | Enrollment and degree information |
| Number of Colleges and Universities | 3,500+ |
| Student Information Coverage | In-state, out-of-state, two-year, four-year, public, private, trade school, vocational, etc. |
| Student Information Insights | Learner pathways, outcomes, postsecondary aggregate outcomes, and visualizations |
| Student Information Compliance | Family Educational Rights and Privacy Act (FERPA), The Higher Education Act, and other applicable laws |
| Student Information Security | Secure storage and transmission of personal information |
| Student Information Retention | Varies based on course and profession; longer retention for regulated professions like medicine |
| Student Information Access | Limited to university or college staff with legitimate interests |
| Student Information Sharing | Relevant higher education bodies, professional or statutory regulatory bodies, student unions, clubs, societies, and local authorities |
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What You'll Learn
Contact the National Student Clearinghouse
The National Student Clearinghouse is an excellent resource for obtaining student information from universities. Founded in 1993 by the higher education community, the Clearinghouse provides trusted, authenticated, and secure education data insights.
The Clearinghouse offers a service called StudentTracker, which covers high schools, districts, colleges and universities, and educational organizations. StudentTracker has enrollment and degree information from over 3,500 colleges and universities, representing over 97% of all students in public and private U.S. institutions. This allows users to track learners' journeys across state lines, during stop-outs, school changes, graduation, and beyond.
StudentTracker provides insights on student pathways and success, enabling users to make more informed decisions to improve outcomes for learners. It offers aggregate outcomes and visualizations based on three Key Performance Indicators (KPIs): Enrollment, Retention/Persistence, and Completers. On-demand student-level detail reports are also available, providing analysis-ready data.
The National Student Clearinghouse also offers DiplomaVerify, which automates diploma verifications using the same data reported for StudentTracker. This service helps students and graduates get jobs faster and meet graduate school deadlines with timely 24/7 verifications.
To contact the National Student Clearinghouse, you can explore their website for online courses, webinars, and blog posts. You can also check the operational status of Verification Services and subscribe for updates. The Clearinghouse provides email support, as results from Verification Services will be sent to the email address provided when submitting a request.
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Check the university's website
When it comes to finding student information from a university, one of the first steps you can take is to check the university's website. Many universities provide a wealth of information online, and this can be a great way to get started on your search. Here are some tips to guide you through the process:
Start by navigating to the university's official website. You can usually find it by searching for the university's name followed by .edu or .ac. Once you're on the website, take some time to familiarise yourself with the layout and navigation menu. Look for sections labelled "About", "Student Life", "Admissions", or similar titles, as these are likely to contain information relevant to students.
Utilise the search function on the website to find specific information. Try using keywords or phrases related to the student information you're seeking. For example, search for "student support services", "student handbook", or "course catalogue". These searches may lead you to pages with detailed information about the student experience, academic offerings, and available resources.
Explore the website's news and events sections. Universities often share updates, announcements, and event invitations on their websites. By browsing these sections, you might come across information about student achievements, upcoming student events, or new initiatives that impact students.
Look for student-specific portals or login areas. Many universities provide online platforms exclusively for their students, where they can access personalised information such as course materials, grades, and campus services. While you may not be able to access these directly as an outsider, understanding the university's student platform can give you an idea of the resources and tools they offer.
Don't forget to check the website's footer area. University websites often include important links and additional information in the footer, such as privacy policies, contact details, and social media links. Sometimes, you might find quick links to student resources or important student-related pages in this section.
Remember that the structure and content of university websites can vary significantly. Be prepared to adapt your search strategies accordingly, and don't hesitate to use the website's internal search function or sitemap to navigate more efficiently.
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Contact the university's student support department
If you are looking for student information from a university, one of the best places to start is by contacting the university's student support department. Each university will have a dedicated team to help students with their queries and provide information.
The student support team will be able to provide a wide range of information, from general queries about the university and its courses to more specific and tailored advice for individual students. They are there to support students throughout their time at the university and can often provide assistance with enrolment, fees, and funding, as well as guidance on academic and personal issues.
The team will also be able to direct you to other departments or services within the university that can provide more specialised support, such as the university's accessibility and disability resource centre. They can also provide information on student unions and societies, as well as external bodies that students may need to engage with, such as local authorities for council tax exemption.
When contacting the student support department, it is important to note that they will have protocols in place to protect student privacy and personal information. They will only share information with those who have a legitimate interest and are authorised to access it for specific purposes, as outlined in the university's data protection policies. Students can refer to these policies to understand their rights and how their data is used, stored, and transmitted.
In addition to the student support department, universities may also have a dedicated data protection team or officer who can provide further assistance with queries relating to personal information. Students can refer to the university's website for contact information and further details on how their data is handled.
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Contact the university's data protection team
If you are a student at the University of Cambridge, you can refer to the University's webpage on data protection at https://www.information-compliance.admin.cam.ac.uk/data-protection. Here, you can find information on how the University uses your personal information, as well as your rights regarding this data.
The University of Cambridge's website outlines that your personal information is stored securely in various formats, including databases shared between the University and its Colleges, such as the main student records database, CamSIS. Access to this personal information is limited to University or College staff who require it to carry out their contractual duties. The University may also process sensitive or special category data, such as information concerning your ethnicity, sexual orientation, religious beliefs, or health/disability, for planning, monitoring, and providing care or adjustments.
If you have any questions or concerns about how your personal information is handled, you can contact the University's data protection team at [email protected] or its Data Protection Officer at [email protected]. These email addresses are provided on the University's data protection webpage.
Additionally, if you are unsatisfied with the University's handling of your information or their response to your inquiries, you have the right to lodge a complaint with the Information Commissioner's Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/). This information is also available on the University of Cambridge's data protection webpage.
It is important to note that different universities may have varying procedures and contact information for their data protection teams. Therefore, if you are seeking information from a university other than the University of Cambridge, it is advisable to consult the respective university's website or contact them directly to inquire about their specific processes and contact details for their data protection team.
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Check with relevant Higher Education bodies
If you are looking to verify student information from a university, there are several Higher Education bodies that can help. Here are some suggestions:
National Student Clearinghouse
The National Student Clearinghouse is a trusted source of secure and authenticated education data insights. They offer various services, including StudentTracker, which provides information on student enrollment and degree records from over 3,500 colleges and universities. StudentTracker covers a wide range of institutions, including in-state, out-of-state, two-year, four-year, public, private, trade schools, and vocational schools. The Clearinghouse also respects the policies of participating institutions regarding the release of student data to third parties and facilitates compliance with relevant laws, such as the Family Educational Rights and Privacy Act (FERPA) and The Higher Education Act.
Higher Education Degree Datacheck (Hedd)
Hedd is a UK-based service that allows you to verify a current or past student's place of study, the award and grade received, and dates of attendance. Hedd offers accounts for free, and prices for verification start at £14. It is important to note that Hedd is not for use by students or graduates to verify their own awards.
Office for Students (OfS) Register
The Office for Students (OfS) Register is a UK-based resource that allows you to check if a higher education institute can award degrees. This is particularly useful if you want to verify the legitimacy of a degree-awarding institution.
Scottish and Welsh Governments
If you are seeking information about degrees awarded in Scotland or Wales, you can contact the respective government bodies. The Scottish Government maintains a list of recognized and listed bodies that award official degrees. Similarly, the Welsh Government can provide information on officially recognized degrees awarded by institutions on their list of recognized bodies.
By utilizing these Higher Education bodies and their services, you can effectively verify and gather student information from universities.
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Frequently asked questions
StudentTracker by the National Student Clearinghouse provides insights on student pathways and success, covering high schools, colleges, universities, and educational organizations.
Universities can share student information with relevant Higher Education bodies, professional or statutory regulatory bodies, student unions, local authorities, and law enforcement agencies.
Universities typically provide information on their data protection webpages. You can refer to these or contact the university's data protection team for details on how your personal information is used and stored.
DSOs can view, change, or correct student records using the links on the Student Information page, depending on the status of the student record.
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