Ibrahim Gardner
The University of Oklahoma has a comprehensive student conduct policy that outlines the rights and responsibilities of students, faculty, and staff. The University takes academic integrity seriously, with plagiarism being the most common form of academic misconduct. Students are expected to uphold certain core values and adhere to the Academic Integrity Code, with violations resulting in various penalties and sanctions. Student conduct records are generally kept confidential, but students may authorize the release of their records under certain circumstances, such as when applying to graduate programs or during federal background checks. Understanding student conduct records and procedures is essential for maintaining a positive reputation and academic standing at the University of Oklahoma.
| Characteristics | Values |
|---|---|
| Student Conduct Records checks required for | Applying to graduate or professional programs, transferring to another institution, or federal background checks related to employment or security clearances |
| Student rights | Pursuing an education as long as academic standards, policies, regulations, and laws are followed; Procedural due process, including notice and an opportunity to be heard; A prompt, fair, and impartial process during investigations and proceedings |
| Release of personal information and educational records | Requires a form of acknowledgement and FERPA Release if an advisor or attorney is to be present |
| Student Conduct violations | Can result in suspension, expulsion, restriction or denial of University services, delayed conferral of degree, grade penalty, and University sanction |
| Minimum semester credit hours | 30, exclusive of correspondence and extension courses |
| Transfer students with an Associate of Arts or Associate of Science degree | Considered to have met the lower-division course requirements of the University's General Education core curriculum |
| Credit in student's major field | Credit older than 10 years may not be applied toward a bachelor's degree unless validated by the major department or area of concentration |
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What You'll Learn
Student conduct records access
Student conduct records at the University of Oklahoma are generally not shared with anyone besides the student. However, students may authorize the release of personal information and educational records by submitting a form acknowledging the release of their information. This is known as a FERPA Release, which is also required if a student would like an advisor or attorney to accompany them throughout the student conduct process. Students can also choose to sign a release giving permission for the University to share information with their parents or any other indicated person.
Students can request that their records be released to limited parties, as detailed in the Educational Records Release PDF form. Authorizations for the release of information are typically valid for one year following the student's last enrollment at the University of Oklahoma, unless canceled in writing by the student. Students can also consent to the release of documents associated with a record of an admonition or violation of the Academic Integrity Code, filed with the Office of Academic Integrity Programs, through a Request for Release of Information Form.
Student conduct records checks are often required when students apply to graduate or professional programs, seek to transfer to another institution, or are subject to federal background checks related to employment or security clearances. In most cases, the University will not provide record checks to student organizations without the student's permission. However, future graduate programs or employers may request a student's conduct record with their permission.
The University of Oklahoma outlines various student rights in the first section of its Code, which are particularly important in the student conduct process. These include the right to pursue an education, provided that the University's academic standards, policies, regulations, and applicable laws are followed; the right to procedural due process, including notice and an opportunity to be heard; and the right to a prompt, fair, and impartial process during investigations and proceedings.
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Student rights in the conduct process
The University of Oklahoma's Office of Student Conduct outlines several student rights in the student conduct process. Students can access their student rights in the first section of the Code. Here are some key rights to remember:
Right to Pursue an Education
Students have the right to pursue their education as long as they adhere to the University's academic standards, policies, regulations, and applicable laws. This means that students can continue their studies while ensuring they meet the University's expectations and follow the established rules and guidelines.
Procedural Due Process
Students are entitled to procedural due process, which includes the right to receive notice and the opportunity to be heard. This means that students will be informed about any conduct-related issues and have a chance to provide their perspective and respond to the situation.
Prompt, Fair, and Impartial Process
The University guarantees a prompt, fair, and impartial process during investigations and proceedings, from the initial investigation to the final result. Students can expect timely handling of their cases and unbiased treatment throughout the conduct process.
Advisor or Attorney Presence
Students can choose to have one advisor present during the conduct process for support. This advisor can be a parent, attorney, friend, or any other person they choose. To allow the advisor to access their information, students must submit a release form before the meeting. It is important to note that while students can consult with their advisor or attorney throughout the process, they cannot directly participate in meetings.
Release of Personal Information and Records
Students have the right to authorize the release of their personal information and educational records. They can submit a FERPA Release if they want an advisor or attorney to accompany them in the student conduct process. Additionally, students can choose to share information with their parents or other support systems by signing a release form.
Sanctions and Financial Aid
While the Office of Student Conduct does not directly revoke financial aid or scholarships, students should be aware that the outcome of the conduct process may impact certain aid and scholarships with specific stipulations. Students with overdue sanctions may have a Student Conduct hold on their account, which indicates an outstanding issue that needs to be resolved.
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Academic integrity and plagiarism
Academic integrity is a cornerstone of the University of Oklahoma's mission, and the university strives to create an academic culture that fosters student integrity both in and out of the classroom. Academic integrity means honesty and responsibility in scholarship, and all work and grades should result from the student's own understanding and effort. The University Libraries offer a plagiarism tutorial to help students improve their skills in avoiding plagiarism.
Plagiarism is the most common form of academic misconduct at the University of Oklahoma. Plagiarism includes copying words and presenting them as your own writing, even if you give the source. To avoid this, quoted material must be placed in quotation marks and use an acceptable form of citation to indicate where the words come from. It is also plagiarism to copy words and then change them slightly, even if the source is cited but no quotation marks are used. Self-plagiarism, or recycling old work, is also considered a violation of the Academic Integrity Code, as it undermines the assumption that every assignment advances a student's learning and growth.
The Academic Integrity Code at the University of Oklahoma also prohibits selling or sharing notes, homework, papers, or other academic work when it is known or reasonably should be known that doing so will help others cheat. This includes selling or sharing work when the instructor has prohibited sharing a particular assignment or when the nature of the work is such that sharing it will help others cheat.
Violations of the Academic Integrity Code can result in sanctions ranging from a censure (an official reprimand recorded in the student's file) to classes or tutorials on integrity, suspension, or expulsion in the case of repeat or serious offences. Suspensions and expulsions are noted on the student's transcript, and the University has the discretion to make these notations temporary or permanent. Students may be required to take remedial classes as a sanction, such as a class specifically geared towards writing and avoiding plagiarism.
Student conduct records, including any violations of the Academic Integrity Code, are generally not shared with anyone besides the student. However, students may authorize the release of their records by submitting a form of acknowledgement. This can include providing access to an advisor or attorney during the student conduct process, which requires submitting a FERPA Release form. Graduate and professional programs may request student conduct records with the student's permission, and future employers may also request this information with the student's permission.
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Sanctions and penalties
The University of Oklahoma's Student Rights and Responsibilities Code outlines the conduct expected of students, student groups, and organizations. The Code includes rules and procedures regarding academic integrity, student integrity, and student life.
Students are responsible for familiarizing themselves with the definitions, policies, and procedures related to academic misconduct. Academic misconduct is defined as any act that improperly affects a student's academic performance or achievement. The University of Oklahoma uses plagiarism detection services such as Turnitin.com to review student work.
The University has a policy of internal adjudication of student grievances, with specific procedures for various types of grievances, such as academic appeals and alleged discrimination. The University's Sexual Misconduct Office handles complaints related to sexual misconduct, including dating violence and sexual assault. The University also condemns discrimination based on sex, gender, sexual orientation, and gender identity or expression.
In cases of extreme policy violations, the University may impose sanctions and penalties. These could include suspension, expulsion, restriction or denial of University services, and/or delayed conferral of the degree. Students with overdue sanctions may have a hold placed on their account, which they must resolve by contacting the Office of Student Conduct.
Students can authorize the release of their student conduct records by submitting a form of acknowledgment. They may also choose to sign a release allowing the University to share information with their parents or other individuals. Student conduct records are often required for graduate or professional programs, transfer to another institution, or federal background checks related to employment or security clearances.
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Student conduct hearings
The Student Conduct Committee is composed of at least 30 people: 10 faculty members, 10 staff, and 10 students. For a hearing, a panel consisting of one faculty member, one staff member, and one student is selected, with the faculty member serving as the panel chair. The committee hears cases where suspension or expulsion from the university is a possibility. Hearing lengths vary, ranging from 1.5 to 5 hours. Committee members are expected to attend training sessions to prepare for service, covering legal and procedural issues, as well as specialized topics like sexual misconduct and student organizations.
Students have the right to a prompt, fair, and impartial process during investigations and proceedings. They can choose to have an advisor present throughout the conduct process, such as a parent, attorney, or friend, by submitting a release form. Additionally, students can authorize the release of personal information and educational records by submitting a form of acknowledgement. This release is required if they wish to have an advisor or attorney accompany them during the student conduct process.
During the hearing, students may provide background information about themselves, including their academic progress, future career plans, and any recent significant events that may have impacted their behaviour. If responsible for a Code of Conduct violation, it is advisable to state this upfront and reflect on what they have learned from the experience. The evidentiary phase is when witnesses and documents are presented to support the student's position. Students should be thorough but concise, focusing on factual information relevant to the case's outcome.
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Frequently asked questions
Students can authorise the release of their student conduct records by submitting a form of acknowledgement. You must submit a FERPA Release if you wish to have an advisor or attorney present during the student conduct process.
You can choose to sign a release giving the University of Oklahoma permission to share information with your parents.
Yes, future graduate programs or employers may request a student’s conduct record, with permission from the student.
Extreme policy violations could result in suspension, expulsion, restriction or denial of University services, and/or delayed conferral of degree. All violations become a part of the student’s permanent educational record.
Address the situation based on guidelines provided by your department leadership. If you think the disruption may be a Code violation, reach out to the Office of Student Conduct to submit an incident report.
