Ibrahim Gardner
Undergraduate students at Caltech will receive a Bursar's Welcome Letter or Welcome Back Letter via their student portal, which will provide information on billing, payment options, and required documents. Students can pay their fees online, by logging into access.caltech.edu, or in person by visiting the Caltech Employees Federal Credit Union's office on Wilson Ave. Payments can also be made by check, money order, wire transfer, ACH transfer, or Flywire. Students can also apply for a loan by logging into eBranch and selecting 'Apply for a Loan'.
| Characteristics | Values |
|---|---|
| Payment options | Transact/CASHNet Online Statement, Payment, and Add Authorized Payers |
| Payment methods | Cash, check, money order, wire transfer, ACH transfer, Flywire, online |
| Payment locations | Caltech Employees Federal Credit Union's office on Wilson Ave, Caltech Bursar Office, online |
| Bill Estimator | Tool to estimate how much you will owe for each term |
| Tuition billing | Charged to the Student Bursar's Account approximately 30 days before the beginning of each term |
| Tuition due dates | Fall: 9/29/25, Winter: 1/05/26, Spring: 3/30/26 |
| Auxiliary charges due dates | Monthly by the statement due date |
| Loan application | Log in to eBranch and select ‘Apply for a Loan’, or complete and sign a Loan Request and mail, fax or bring to the office |
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Payment options
The Bursar's Office at Caltech offers several payment options for students. The specific options available may depend on the student's year of study and other factors. Here are some of the payment methods outlined on the Caltech website:
- Online Payments: Students can make payments online by logging into access.caltech.edu and selecting the "Bursar Billing and Payment CASHNet" link. This platform also provides access to online statements and the option to add authorised payers.
- In-Person Cash Payments: Cash payments can be made in person by visiting the Caltech Employees Federal Credit Union's office on Wilson Ave. Students need to inform the teller that they wish to pay their Bursar's account, complete a deposit slip, and hand the cash to the teller. The payment will be applied to the student's account the next day.
- Checks: Caltech accepts payments by check. Students can mail their payments or deliver them in person to the Caltech Bursar Office.
- Money Order: Money orders are accepted as a form of payment.
- Wire Transfer: Students can use wire transfers to pay their Caltech fees.
- ACH Transfer: Caltech also accepts ACH transfers as a payment method.
- Flywire: Flywire is listed as one of the payment options on the Caltech website.
- Student Loans: Caltech Employees Federal Credit Union offers a Student Mastercard for full-time students with no negative credit history. Students can apply for a loan online through eBranch or by completing and signing a Loan Request form, which can be mailed, faxed, or brought to the office.
It is recommended that students refer to their Bursar Welcome Letter, which provides personalised information on billing, payment options, and required documents. Additionally, tools like the Bill Estimator can help students estimate their term-by-term expenses.
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Payment deadlines
Tuition fees for the 2025-2026 academic year are due before the first day of each term: Fall (September 29, 2025), Winter (January 5, 2026), and Spring (March 30, 2026).
To avoid late fees and holds on your account, all new undergraduate students must complete and submit all required documents and accept their Financial Aid Award before September 5, 2025.
Auxiliary charges are due and payable monthly by the statement due date. These charges will be posted to your Caltech Bursar Account and reflected on your monthly billing statement, which will be available online after the 10th of each month.
You can make payments online by logging into access.caltech.edu and selecting the Bursar Billing and Payment CASHNet link. Payments may also be made by check, money order, wire transfer, ACH transfer, or Flywire. You may also mail your payments or make them in person, by check, at the Caltech Bursar Office. Additionally, you may continue to make cash payments on your Bursar's account by visiting the Caltech Employees Federal Credit Union's office on Wilson Ave.
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Monthly billing statements
All undergraduate students will receive a Bursar's Welcome Back Letter through their student portal by logging into access.caltech.edu and selecting the "My Student Documents" link. The letter will provide information on payment options. The Bill Estimator 2025-26 is a tool to help estimate how much you will owe for each term. The estimator will subtract the aid you accepted from the charges to estimate how much you will owe for the term. This is for estimation purposes only and is not a replacement for term billing statements.
Tuition and fees are charged to the Student Bursar's Account approximately 30 days before the beginning of each term. Payment for tuition, fees, room and board are due on the first day of each term. In addition, all other charges on the account, such as laundry, library fees, etc., are due 30 days after the first day of the term. Statements will be available online after the 10th of each month. A reminder to view the statement will be sent to your Caltech email.
Auxiliary charges are due and payable monthly by the statement due date. Payments may be made online by logging into access.caltech.edu and selecting the Bursar Billing and Payment CASHNet link. Payments may also be made by check, money order, wire transfer, ACH transfer, or Flywire. You may also mail your payments or make them in person, by check, at the Caltech Bursar Office. Cash payments can be made in person at the Caltech Employees Federal Credit Union's office on Wilson Ave.
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Payment methods
The Caltech Employees Federal Credit Union offers a Student Mastercard to help students with their financial needs. To apply for the card, you must show proof of full-time student status and have no negative credit history. Applications can be made online through eBranch or by completing and signing a Loan Request form and mailing, faxing, or delivering it to the office.
Tuition and fees are charged to the Student Bursar's Account around 30 days before the start of each term. Students can pay their fees online by logging into access.caltech.edu and selecting the Bursar Billing and Payment CASHNet link. Payments can also be made by check, money order, wire transfer, ACH transfer, or Flywire. Payments can also be mailed or made in person at the Caltech Bursar Office.
Cash payments can be made by visiting the Caltech Employees Federal Credit Union's office on Wilson Ave. Students must inform the teller that they wish to pay into their Bursar's account, complete a deposit slip, and hand over the cash. The payment will be applied to the account the next day.
Students can also use the Bill Estimator 2025-26 tool to estimate how much they will owe for each term. This tool subtracts any financial aid accepted from the charges to estimate the amount owed for the term.
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Loans
There are different types of federal loans available to students. One of them is the Direct Subsidized Stafford Loan, which is based on financial need as demonstrated by the FAFSA (Free Application for Federal Student Aid). Students who do not demonstrate sufficient financial need may borrow Direct Unsubsidized Stafford Loans, provided their total financial aid, including the Stafford Loan, does not exceed the total estimated cost of attendance. The interest rate for Stafford Loans disbursed for enrollment periods beginning after July 1, 2024, is fixed at 6.53% for undergraduate students. These loans are also subject to a loan fee, which is a percentage of the loan amount. The maximum repayment period is 10 years, excluding authorized periods of deferment. There is a six-month grace period for Direct Stafford Loans, which starts the day after the borrower graduates, leaves school, or drops below half-time enrollment. Deferments are available for new borrowers during at least half-time enrollment, during periods of academic study in approved graduate fellowship or rehabilitation programs, and for periods of unemployment and economic hardship.
Another type of loan available to students is the Federal Direct Consolidation Loan. This program allows students to consolidate multiple federal student loans into one loan, with a single loan servicer. This can simplify loan repayment and provide additional flexibility in managing student debt.
It is important to note that students should carefully consider their financial options and seek guidance from the Caltech financial aid office to make informed decisions regarding loans and other forms of financial aid.
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Frequently asked questions
You can pay online by logging into access.caltech.edu and selecting the Bursar Billing and Payment CASHNet link. You can also pay by check, money order, wire transfer, ACH transfer, or Flywire.
Yes, you can make in-person payments by check at the Caltech Bursar Office or in cash at the Caltech Employees Federal Credit Union's office on Wilson Ave.
Tuition is due and payable in full before the first day of class for each term: Fall (9/29/25), Winter (1/05/26), Spring (3/30/26).
You can use the Bill Estimator 2025-26 tool by checking off the boxes that determine your charges and inputting any financial aid amounts. This will estimate how much you will owe for each term.
You can apply for a loan online by logging into eBranch and selecting 'Apply for a Loan'. Alternatively, you can complete and sign a Loan Request form and mail, fax, or bring it to the Caltech Employees Federal Credit Union office.
