Student Finance: University Registration Steps Explained

Applying for student finance can be a daunting task, especially for first-time applicants. However, understanding the process can make it more manageable. In this discussion, we will outline the steps to register at a university for student finance, including the different types of funding available, the application process, and what to expect after registration. We will also highlight the importance of meeting deadlines and provide valuable resources to help students navigate the application process confidently. By the end of this topic, students should feel empowered to take control of their financial aid and make informed decisions about their university education.

How to register at university for student finance

How to create a student finance account

If you're a new student, you'll need to create a student finance account. The application is split into several sections, with one question per section. As you answer each question, the screen will update to show a summary of your answer and the next question. You'll need to provide your National Insurance number, but you can register without this. However, it is required before you can receive any loans.

You'll also be asked to provide proof of identity, which can be done by giving your valid UK passport details. If you don't have a UK passport, you may need to send other evidence. You'll be given a unique Customer Reference Number and create a password and secret answer. Keep these safe, as you'll need them to log into your account and check your application status.

You can apply online for various types of student finance, including Tuition Fee Loans, Maintenance Loans, and Grants. Applications can take up to six weeks to process, and you may need to provide extra evidence. You'll need to reapply for student finance for each year of your course and keep your details up to date, as changes to your circumstances may affect your loan payments.

If you're eligible for tuition fee-only funding, you must complete a form and send it by post, as online applications are not available for this funding type.

What to do if you already have an account

If you already have a student finance account, log in to your account and apply online. You will need your customer reference number (CRN) or email and your password to log in. You can also use your account to check payment dates, track an application, change your details, or reset your password.

If you are a continuing student who lives in England, you will be sent application forms to fill in and return by post. If you have studied for more than a year before and are going back to your studies after stopping your course for personal reasons, you will need to send a letter explaining why you suspended your studies with supporting evidence.

If you are eligible for tuition fee-only funding, you must complete a form and send it by post. You cannot apply online. You can also apply by post if you are unable to apply online. It can take up to six weeks to process your application, and you might have to provide extra evidence.

You will need to re-apply for student finance each year.

Deadlines and when to apply

Deadlines for student finance applications vary depending on the student's circumstances and the course they are applying for. Here are some key points to keep in mind:

Deadlines for New Students:

New students applying for student finance should create a student finance account online. It can take up to 6 weeks to process new applications, and additional evidence may be required. Students eligible for tuition fee-only funding must complete and submit a form by post, which can also take up to 6 weeks to process.

Deadlines for Returning Students:

Returning students should log in to their existing student finance account and apply online. The Student Loans Company (SLC) typically encourages returning full-time undergraduate students to submit their applications for the upcoming academic year by 23 June. Processing times for returning students' applications can range from six to eight weeks.

Deadlines for Apprenticeships:

Application deadlines for apprenticeships differ between employers. Part-time study options also vary, so it is advisable to contact course providers directly to discuss specific requirements and application timelines.

Deadlines for University Courses:

University courses starting in 2025 may have varying deadlines. Some courses with competitive entry requirements may have an earlier deadline of 15 October. It is recommended to check with individual universities and colleges to confirm their specific deadlines. UCAS guarantees to consider applications submitted by 29 January 2025. Applications received after this date may still be accepted, but places on popular courses may be limited.

Deadlines for References:

Students should ensure that their references are completed well in advance of the application deadline to avoid any delays.

Deadlines for Sponsors:

Parents or partners supporting student applications are advised to provide their financial information promptly. Sponsors should ideally submit their income details by 23 June to ensure that the student they are supporting receives their funding on time.

Re-applying for Student Finance:

It is important to remember that students need to re-apply for student finance each year. Any changes in circumstances, such as address updates, should be promptly communicated to the relevant student finance organisation.

Proof of identity

When applying for student finance, you may be asked to provide proof of identity. This is to confirm your identity and ensure that you are eligible for financial support. Here are the details on what you need to do:

If you are a UK national, you can include your valid UK passport details in your application. If you are applying online, simply input the details from your passport. If you are unable to apply online, you can fill in the passport details form—do not send your actual passport. Alternatively, if you do not have a valid UK passport, you can provide a copy of your UK birth or adoption certificate (both long and short versions are accepted). You can either upload a copy to your online account or send a photocopy by post. If you are sending your original birth or adoption certificate by post, remember to include your name and address, as well as your 11-digit customer reference number if you have one.

Other Accepted Documents

In some cases, you may be asked to provide additional documents to support your application. For example, if you need to prove your relationship to a family member, you can send a copy of your marriage or civil partnership certificate, or a copy of your divorce or dissolution papers. It is important to note that you should only upload financial evidence, such as a P60 or Tax Return, if specifically requested, as this can cause delays in processing your application.

Processing Times

Once you have submitted your proof of identity, it can take up to 6 weeks for your application to be processed and your online account to be updated. Your original documents will be returned to you within 4 weeks. You will receive an email notification when your application has been processed and you can view the details through your online account.

How to apply for tuition fee-only funding

If you're eligible for tuition fee-only funding, you must complete a form and send it by post. You cannot apply online for this type of funding. The application process is as follows:

Step 1: Check your eligibility

Before you apply, check your eligibility for student finance and the type of funding you could get. Most full-time and part-time students who are from or normally live in England can apply online to Student Finance England.

Step 2: Find the correct form

Use the form finder to find and download the form you need. If you cannot use a computer without help but want to apply online, you can contact Student Finance England for assistance.

Step 3: Complete the form

Complete the form and send it by post. You might have to provide extra evidence, such as proof of identity or household income.

Step 4: Submit the form

Submit the completed form by mail. It can take up to 6 weeks to process your application.

Step 5: Register at your university or college

After your application has been approved, remember to register at your university or college. Student Finance cannot pay you until you do. They will send you a letter confirming the amount they will pay to your university or college, which you may need to take with you when you register.

Frequently asked questions