Lana Oconnell
A student is generally not considered an affiliate of a university. An affiliate is an individual with a formal affiliation with a university, receiving services from the university, but is not a student or employee of the university. University affiliates are typically individuals with access to university resources through a contractual arrangement or other association. An affiliate student, on the other hand, is a university student pursuing a second undergraduate degree in a different subject, typically completing it in two years instead of the usual three.
| Characteristics | Values |
|---|---|
| Definition of a University Affiliate | Any individual associated with a university in a capacity other than as a student or employee who has access to university resources through a contractual arrangement or other association. |
| Definition of an Affiliate Student | A university student who has already completed an undergraduate degree and chooses to pursue a second undergraduate degree in a different subject, completing their second degree in two years, rather than the usual three. |
| Requirements for Affiliate Status | Submission of an electronic Affiliate Hire Form, approval from the relevant department, and a criminal background check if the individual associates with minors or confidential data. |
| Privileges of an Affiliate | Access to university services, such as email, software downloads, and library resources. May also include discounted gym memberships and access to campus life. |
| Responsibilities of an Affiliate | Compliance with university policies, timely password changes, and providing personally identifying information. |
| Termination of Affiliate Status | Sponsoring department or individual can request termination of affiliate status by submitting a Help Desk ticket to IT Solutions. |
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What You'll Learn
- Students are not considered affiliates at Stanford University
- Affiliates at JMU must undergo a criminal background check
- University affiliates at TWU are individuals with access to TWU resources
- Affiliate students at Cambridge University are those pursuing a second degree
- Affiliates at Minnesota State University have a defined begin and end date
Students are not considered affiliates at Stanford University
The term "affiliate" is used by universities to describe individuals who have a formal relationship with the institution but are not students or employees. Affiliates are typically granted certain privileges or services, such as access to specific facilities or systems. At Stanford University, there are four primary affiliations: Student, Faculty, Staff, and Affiliate. While students are a critical part of the Stanford community, they are not considered affiliates.
The term "affiliate" at Stanford University refers to individuals who are not directly affiliated with the university as students, faculty, or staff but have been granted certain privileges or services by a campus service provider. This could include individuals with a sponsored SUNet ID, library visitors, or those recognised as current participants in some aspect of campus life. Stanford University's IT systems use a coding system to categorise individuals based on their status and relationship with the university, which includes their eligibility for services.
The Stanford Alumni Association (SAA) also offers affiliate memberships to individuals who are not alumni. These memberships provide access to certain facilities and services, such as discounts on car rentals, mortgages, and Stanford Live performance tickets. Affiliates of the university, in the broader sense, can include individuals who have a necessary relationship with the university to provide a service of value, such as emeriti or those with access to confidential data.
It is important to note that the term "affiliate" can have specific definitions and implications depending on the university and its policies. At Stanford University, students are not considered affiliates, as they fall under their own distinct primary affiliation category. The university's IT systems and policies are designed to reflect the different relationships individuals can have with the institution, ensuring that each person's status and privileges are clearly defined and understood.
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Affiliates at JMU must undergo a criminal background check
An affiliate of a university is any individual who has a formal affiliation with the university and receives some services from the university but is not a student, faculty, or employee of the university. They do not receive any remuneration from the university.
James Madison University (JMU) defines affiliates similarly. Affiliates at JMU are individuals who have a formal affiliation with the university and receive some services from the university but are not students or employees of the university. Affiliates at JMU must undergo a criminal background check if they directly associate with minors (any person under the age of 18) or are granted access to highly confidential data. Sponsoring departments indicate the need for a background check when completing the Affiliate Hire Form. The background check process is initiated by sending an email from Truescreen to the affiliate. The affiliate form will not be approved by HR Recruiting to grant services until the background check is complete.
Approval for affiliate status at JMU is contingent on the results of the criminal background check. Affiliates are also required to change their passwords regularly. Emeriti email and eID accounts are removed when required password changes are ignored over a period of a year. Sponsoring departments must submit an electronic Affiliate Hire Form to initiate affiliate services. The form will then move through the department's approval process, which includes Assistant/Associate Vice President, Dean, or Vice Provost approval, before the information is entered into the Human Resource Management System by Payroll. Affiliate status is usually granted within seven days after the form has moved appropriately through the approval process.
Affiliate status at JMU is granted for a maximum of 60 days for short-term affiliates. For Emeritus Faculty and Emeritus Staff, the service begin date should be the day after the last day of employment, and the end date should be 30 years in the future. Affiliates at JMU must abide by university policy and are subject to the university's discretion, which may be withdrawn at any time. Departments providing services reserve the right to allow or deny services to affiliates according to their relationship with the university.
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University affiliates at TWU are individuals with access to TWU resources
Generally, an affiliate of a university is an individual who has a formal affiliation with the university and receives some services from the university, but is not a student, faculty, or employee of the university. Affiliates are not remunerated by the university and their status is at the discretion of the university, which may be withdrawn at any time.
University affiliates at TWU (Trinity Western University) are individuals with access to TWU resources. TWU is a global Christian liberal arts university with a commitment to fostering relationships with organizations across the world. TWU offers a variety of advanced degrees in partnership with other universities. For example, TWU engineering students can complete their engineering degree at Baylor University in the US or the University of Victoria. Graduates of the BCIT Graduate Certificate of Global Leadership have the opportunity to take three TWU MBA courses. In addition, TWU has an academic partnership with the Associated Canadian Theological Schools (ACTS Seminaries). Through this partnership, students can pursue a range of advanced degrees, such as the Catholic Formation Track of the TWU core curriculum, which introduces students to Catholic intellectual traditions. TWU also offers online courses through its FAR CENTRE™ Program, allowing students to earn a Canadian degree from anywhere in the world.
TWU affiliates may also have access to TWU resources such as the Spartans athletics programs, alumni networks, and career services. TWU is known for its contributions and leadership in various fields, including nursing, education, healthcare, nutrition, the arts and sciences, and business. The university offers scholarships, financial aid, and campus job opportunities to its students. Additionally, TWU students have the opportunity to work with faculty members on leading research projects and present their work at conferences, win awards, and secure internships.
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Affiliate students at Cambridge University are those pursuing a second degree
An affiliate is an individual with a formal affiliation with a university who receives services from the university but is not a student, faculty, or staff member. At Stanford University, for example, there are four primary affiliations: Student, Faculty, Staff, and Affiliate.
Affiliate students at Cambridge University are those pursuing a second undergraduate degree, typically in a different subject from their first degree. This option is also known as the "senior status" degree, particularly for Law degrees. Affiliate students at Cambridge usually enter the second year of the Tripos and can complete the BA degree in two years instead of the usual three. The application process for affiliate students is the same as for standard entry students, although affiliate applicants tend to have unique educational backgrounds.
To be eligible for the affiliate student option at Cambridge, applicants must have a full Honours degree from another university, typically a First Class or high 2:1 Honours degree, or its equivalent. Applicants are evaluated based on their academic record, personal statement, school or college reference, interview performance, and Cambridge Law Test results. While there is limited financial aid available for affiliate students, outstanding non-UK applicants can apply for the Gates Scholarship Trust for support.
The affiliate degree option is an accelerated track that requires students to complete all course requirements in two years. This means that students will have fewer optional modules to choose from. For Law affiliate degrees, the structure is designed to cover all seven "foundation subjects" required to become a practising lawyer.
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Affiliates at Minnesota State University have a defined begin and end date
An affiliate is an individual who has a formal affiliation with a university and receives services from the university, but is not a student, faculty, or employee of the university. At James Madison University, for example, affiliates are required to abide by university policy and must regularly change their passwords to retain access to password-protected websites and services.
At Minnesota State University, affiliates have a defined begin and end date. The university contract defines the business purpose for the agreement, services required for individuals covered by the contract, and any billable costs related to the provision of services. For instance, if an affiliate requires an email account, phone, and voicemail, there will be an initial setup charge, monthly charges, and licensing charges for those services that will need to be paid by the affiliate or through the service contract. All contracts and agreements must have a reasonable termination date.
The university has an interest in monitoring affiliate relationships to mitigate potential risks in the context of information security, physical security, and the oversight of financial commitments established by such relationships. The sponsor of record is responsible for ensuring that the affiliate returns all university-owned items when the relationship ends, such as an affiliate ID card, keys, and other physical assets. The sponsor must also contact IT Solutions to terminate the affiliate's access to accounts, services, door access, electronic key access, software, and other services provided to the sponsor.
Minnesota State University also has several higher education affiliates, including the Minnesota State University Association of Administrative and Service Faculty (MSUAASF) and the Minnesota State University Student Association (MSUSA).
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Frequently asked questions
A university affiliate is an individual who has a formal affiliation with the university and receives some services from the university, but is not a student or employee of the university.
An affiliate student is a university student who has already completed an undergraduate degree and chooses to pursue a second undergraduate degree in a different subject, completing their second degree in two years instead of three.
University affiliates have access to certain privileges or services provided by the university, such as a sponsored university ID, access to the library, or discounted gym memberships.
To become a university affiliate, an individual must have a formal relationship or contract with the university. The process typically involves submitting an affiliate hire form, providing necessary demographic and personally identifying information, and receiving approval from the sponsoring department and university administration.
No, a student is typically not considered a university affiliate. University affiliates are individuals who are not directly affiliated as students, faculty, or staff but have been granted specific privileges or services by the university.
