Douglas Olsen
International students in Canada who are authorised to work need a Social Insurance Number (SIN). A SIN is a nine-digit number that is required for most jobs in Canada, as well as for certain government benefits and services. To apply for a SIN, international students need to submit specific documents. This paragraph will outline the documents required for international students to obtain a SIN.
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What You'll Learn
Birth certificates
International students in Canada are required to submit certain documents to prove their identity and eligibility when applying for a Social Insurance Number (SIN). While the required documents for a SIN application vary depending on the student's situation, a birth certificate is generally considered a valid form of identification.
Most original birth certificates are acceptable to get a SIN. However, some birth certificates may no longer be considered valid or meet the requirements for various reasons. The SIN Program must review the document to determine its validity. For example, the SIN Program does not accept Quebec proof of birth documents issued before 1994.
If you were born outside of Canada but are registered under the Indian Act, you must provide a birth certificate issued by a state authority from your country of birth. If the document is not in English or French, it must be translated by a Canadian certified translator or a non-certified translator, accompanied by an affidavit.
In the case of children adopted abroad, adoptive parents must provide a notarial certificate (or notarial adoption certificate) issued by the country of origin to have the SIN issued in the adopted child's Canadian name.
It is important to note that when applying for a SIN in person, you must bring the originals of all the required documents.
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Study permits
International students in Canada who are authorised to work in the country need a Social Insurance Number (SIN). This includes students who are working on or off campus. A SIN is a nine-digit number that acts as a gateway to numerous benefits, including legal employment, access to government programs and benefits, and eligibility for Canadian tax credits.
To obtain a SIN, international students must provide a study permit issued by Immigration, Refugees and Citizenship Canada (IRCC) or Citizenship and Immigration Canada (CIC) that indicates the permit holder "may accept employment" or "may work" in Canada. This is a crucial requirement, and students whose study permits do not meet this criterion should contact IRCC to verify their eligibility to apply for an amended study permit.
The study permit is one of several documents that must be submitted when applying for a SIN. Other required documents include the applicant's birth certificate and passport. All documents submitted must be in English or French, and any documents in other languages must be translated by a certified translator.
International students can apply for a SIN online, by mail, or in person at a Service Canada office. It can also be obtained at the airport upon arrival, depending on the timetable. The processing time for a SIN application is typically two to four weeks, although it may take longer if the application is incomplete or there are issues with the submitted documents.
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Work permits
International students in Canada need a Social Insurance Number (SIN) to work and access government programs and benefits. The SIN is a nine-digit number that acts as a gateway to numerous benefits, including legal employment, access to government programs and benefits, and eligibility for Canadian tax credits.
International students who are authorised to work in Canada need a SIN. This includes students who are working on or off-campus. However, a valid SIN alone does not automatically make you eligible to work on or off-campus. You must still meet the eligibility requirements in order to legally work. Students in degree programs do not need a work permit to work off-campus.
If you are applying for a SIN in person at a Service Canada Office, you may need a work permit (e.g. Co-op, post-graduation). Your study permit must state one of the following:
- May work in Canada
- May accept employment in Canada
- Eligible to work in Canada
- May accept employment on the campus of the institution where they are registered full-time (for on-campus only)
- May work 20 hours per week off-campus, or full-time during regular breaks, if meeting criteria outlined in section 186(v) of IRPR
- May accept employment on or off-campus if meeting eligibility criteria as per R186(f), (v) or (w)
If you do not meet the above requirements, contact IRCC to verify if you are eligible to apply for an amended study permit.
Other Required Documents
In addition to a work permit, you may need to submit other documents when applying for a SIN, including:
- Birth certificate issued by a state authority from your country of birth
- Original certificates of birth and birth certificates are acceptable to get a SIN, but some may no longer be valid or meet the requirements for various reasons. The SIN Program must review the document to determine its validity. Quebec proof of birth documents issued before 1994 are not accepted.
- Record of Landing issued by CIC before June 28, 2002
- Verification of Landing issued by IRCC or CIC when an original Record of Landing is not available
- Study permit issued by IRCC or CIC which indicates the permit holder “may accept employment” or “may work” in Canada
- Visitor record issued by IRCC or CIC, indicating you are authorized to work in Canada
- Diplomatic identity card and a work authorization issued by the Department of Foreign Affairs, Trade and Development
- Notarial certificate, also called a notarial adoption certificate, issued by the country of origin of a child adopted abroad and used by the adoptive parents to have the SIN issued in the adopted child’s Canadian name
All documents submitted with your SIN application must be in English or French. If the document is not in English or French, it must be translated by a Canadian certified translator or a non-certified translator, along with an affidavit.
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Translation requirements
International students in Canada who are authorised to work in Canada need a Social Insurance Number (SIN). This nine-digit number is used to track employment and contributions to government programs in Canada. It is required for most jobs in the country, as well as for certain government benefits and services.
If you are an international student applying for a SIN, you must ensure that all documents are in English or French. If the document is not in English or French, it must be translated. Here are the translation requirements:
- Submit the original document in the original language.
- Submit an attestation from the person who completed the translation if they are a Canadian certified translator. A Canadian certified translator is a member in good standing of a provincial or territorial organisation of translators and interpreters in Canada.
- Submit an affidavit from the person who completed the translation if they are a non-certified translator. The affidavit should include a sworn statement that the contents of their translation are a true and accurate representation of the contents of the original text.
- The translator can be a person who is fluent in both languages (English or French, and the original language). This person must have the required language skills and knowledge to translate documents.
- Translations by family members are not acceptable. A family member includes a parent, guardian, sibling, spouse, grandparent, child, aunt, uncle, niece, nephew, or first cousin.
- All seals and stamps that are not in English or French must also be translated.
- Submit an attestation stating that the content of the translation is a true and accurate representation of the content of the original document.
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Adoption certificates
International students in Canada who are authorised to work in Canada need a Social Insurance Number (SIN). This includes students who are working on or off-campus. The SIN is a nine-digit number that is used to track employment and contributions to government programs in Canada. It is required for most jobs in Canada, as well as for certain government benefits and services.
To obtain a SIN, international students must submit the required documents, fill out the application form, and either upload their documents online or apply in person at a Service Canada Centre. The processing time for a SIN application is typically 2-4 weeks. However, it may take longer if the application is incomplete or there are problems with the documents.
The documents required for a SIN application include:
- Primary identity document: Proves your identity and status in Canada. The required document differs according to your status in Canada.
- Original birth certificate: Most original birth certificates are acceptable. However, some may no longer be valid or meet the requirements set by the issuing province. Quebec proof of birth documents issued before 1994 are not accepted.
- Record of Landing issued by CIC before June 28, 2002: This document is only acceptable for amending a SIN record or confirming an existing SIN.
- Verification of Landing issued by IRCC or CIC: This is required when the original Record of Landing is not available.
- Study permit issued by IRCC or CIC: This permit should indicate that the holder "may accept employment" or "may work" in Canada.
- Visitor record issued by IRCC or CIC: This document should indicate that you are authorised to work in Canada.
- Diplomatic identity card and work authorisation: Issued by the Department of Foreign Affairs, Trade and Development.
- Certificate of Indian Status: Required for individuals registered under the Indian Act.
For children adopted abroad, a notarial certificate (also called a notarial adoption certificate) is required. This certificate is issued by the country of origin of the adopted child and is used by the adoptive parents to have the SIN issued in the child's Canadian name.
All documents submitted with the SIN application must be in English or French. If the document is not in English or French, it must be translated by a certified translator, and the original document must also be submitted along with the translation.
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Frequently asked questions
A Social Insurance Number (SIN) is a nine-digit number that is required for working in Canada and accessing government programs and benefits.
If you are an international student who is authorised to work in Canada, either on or off campus, you will need a SIN.
You will need a study permit that indicates you "may accept employment" or "may work" in Canada. If you do not have this, contact IRCC to verify your eligibility. You may also need a visitor record or diplomatic identity card and work authorisation.
All documents must be in English or French. If not, they must be translated by a Canadian certified translator, or a non-certified translator who provides an affidavit.
You can apply online, by mail, or in person at a Service Canada Centre.
