Douglas Olsen
Tarleton State University, a state agency of Texas, offers refunds to students in certain circumstances. The refund policy is outlined in Section 54.006 of the Texas Higher Education Code. Refunds are available for students who withdraw from the university or drop a course, as well as for those who have received financial aid or scholarships exceeding their billing statement. The refund process typically takes 3-5 business days for bank processing, and students are advised not to contact the Business Office or Financial Aid during this period as it may slow down the process.
| Characteristics | Values |
|---|---|
| Refund policy determinant | Statute outlined in Section 54.006 of the Texas Higher Education Code |
| Refunding of applicable tuition and fees | For course(s) that the student drops by census day |
| Refund issuance | Back to the credit card used for payment before issuing any cash refund |
| Withdrawal refunds | Based on the Withdraw Refund Schedule |
| Financial aid disbursement | 10 days before the first day of classes each semester |
| Financial aid refund | Issued by the Business Office via BankMobile |
| Tuition due | 7 days before classes start for the semester |
| Refund process | Begins 2-3 days after financial aid disbursement and takes 3-5 business days for bank processing |
| Returned check fee | $30.00 |
| Non-refundable fees | Special courses, parking, instalment plan, reinstatement and late registration |
| Refund for course drop | Applicable if the course is dropped on or before the census date |
| Title IV funds | Must be refunded to the student if they exceed the total of allowable charges |
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What You'll Learn
Refunds for course drops
Students at Tarleton State University are allowed to drop up to six courses in total, including any transfer courses dropped at any other Texas public institution of higher education. If a student wishes to drop more than six courses, they will need to file an appeal each time.
If a course is dropped on or before the census date, the student will be refunded for the tuition and fees associated with that course. If a course is dropped after the census date, the student will not receive a refund. The census date is the last day to drop a course with no record (a grade of Q) and is determined by the calendar, not by the number of class meetings. For example, if a semester starts on Monday, Thursday of that week is considered the fourth class day for all classes.
The refund process will begin 2-3 days after financial aid disbursement and typically takes 3-5 business days for bank processing. If a payment was made using a credit card, the refund will be issued to the same credit card. The university cannot issue cash refunds for credit card payments.
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Refunds for withdrawals
Tarleton State University is a State of Texas agency, and its refund policy is determined by the statute outlined in Section 54.006 of the Texas Higher Education Code. Refunds of tuition and fees will not be made until 10 days have passed since the fees were paid.
Students who have paid their fees in full and withdraw from the university will receive refunds for tuition, university services fee, health service fee, student center facility fee, intercollegiate athletics fee, recreational sports fee, excessive hours fee, international student service fee, repeated courses fee, and laboratory fees. Refunds to students withdrawing before the first class day will be based on a daily proration. Students withdrawing on or after the first class day will be charged an early withdrawal fee of 10% of the semester room/meal rate, and their refund will also be based on a daily proration.
The refund process will begin 2-3 days after financial aid disbursement and typically takes 3-5 business days for bank processing. If a student's account was paid for using a credit card, the refund will be issued to that same credit card before any cash refund is issued. This procedure applies to all refunds, including those generated by financial aid or scholarships.
To withdraw from the university, students must fill out an official withdrawal request form through myGateway before the first day of class for the current semester. Students who do not attend classes are not automatically withdrawn from the university.
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$10.99
Refunds for financial aid
Tarleton State University is a State of Texas agency, and its refund policy is determined by the statute outlined in Section 54.006 of the Texas Higher Education Code. Refunds of tuition and fees will not be made until 10 days have passed since the fees were paid. Refunds of tuition and fees paid by a sponsor, donor, scholarship, or credit card will be made to the source rather than directly to the student who has withdrawn if the funds were made available through the University.
The refund process will begin 2-3 days after financial aid disbursement and typically takes 3-5 business days for bank processing. If a payment was made on the student’s account using a credit card, the refund will be issued to the credit card used for payment before issuing any cash refund. The university cannot issue cash refunds for credit card payments. This procedure will apply to all refunds, including those generated by financial aid or scholarships. If someone else pays on the student’s account with a credit card, their refund may go back to that card.
Financial aid will disburse to student billing statements 10 days before the first day of classes each semester. If you are due a refund (financial aid is more than the billing statement), this will be issued to you by the Business Office via BankMobile. If you are selected as a scholarship recipient, you will receive an email to log into the scholarship portal to view, accept/decline awards. Your private scholarship will show on your financial aid screen in MyGateway under financial award status.
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Refunds for scholarships
Students at Tarleton State University can receive financial aid, including scholarships. The disbursement of scholarships to student bills begins 10 days before the first day of classes each semester, and the scholarship will pay as a credit toward the bill. If the financial aid/scholarship money is greater than the bill, the student will be refunded. Refunds are issued by the Business Office via BankMobile.
If a student drops a course on or before the census date for the appropriate session, they will be refunded the tuition and fees associated with that course. If a course is dropped after the census date, no refund will be issued. Refunds of tuition and fees will not be made until 10 days have elapsed from the date the fees were paid. Refunds of tuition and fees paid by a scholarship will be made to the source rather than directly to the student if the funds were made available through the university.
The university cannot issue cash refunds for credit card payments. If a payment was made on the student’s account using a credit card, the refund will be issued back to the credit card used for payment. If someone else pays on the student’s account with a credit card, the refund will go back to that card.
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Refunds for credit card payments
Tarleton State University is a State of Texas agency, and its refund policy is determined by the statute outlined in Section 54.006 of the Texas Higher Education Code. Refunds of tuition and fees will not be made until 10 days have passed since the fees were paid. Refunds are typically issued by the Business Office via BankMobile.
If a payment was made using a credit card, the refund will be issued to the same credit card before issuing any cash refund. The university cannot issue cash refunds for credit card payments. This applies to all refunds, including those generated by financial aid or scholarships. If someone else pays a student’s account with a credit card, the refund will go back to that card.
Students who have paid fees in full and withdraw from the University will receive refunds for tuition, university services fee, health service fee, student center facility fee, intercollegiate athletics fee, recreational sports fee, excessive hours fee, international student service fee, repeated courses fee, and laboratory fees. Refunds to students withdrawing prior to the first class day will be based on a daily proration. Refunds to students withdrawing on or after the first class day will be based on a daily proration, less an early withdrawal fee equaling 10 percent of the semester room/meal rate. The effective date of withdrawal is the date written notification is provided to the Registrar’s Office.
The service charge for payments made by credit/debit card is 2.95%. All debit card payments will be processed as credit card payments and will be assessed the service fee. Beginning in Fall 2018, Tarleton State University will no longer process credit or debit card payments in-person at the Cashier’s Office. These payments can be processed via the online payment option in Texan Bill Pay through myGateway.
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Frequently asked questions
The refund policy is determined by the statute outlined in Section 54.006 of the Texas Higher Education Code and not by the university. Refunds of tuition and fees will not be made until 10 days have elapsed from the date the fees were paid. Refunds of tuition and fees paid by a sponsor, donor, scholarship or by credit card will be made to the source rather than directly to the student who has withdrawn if the funds were made available through the university.
If a course is dropped on or before the census date, the student will be refunded for the tuition and fees associated with that course. If a course is dropped after the census date, the student will not receive a refund.
Students who withdraw from the university will receive a refund under the withdrawal refund schedule. Refunds to students withdrawing prior to the first class day will be based on a daily proration. Refunds to students withdrawing on or after the first class day will be based on a daily proration, less an early withdrawal fee equaling 10% of the semester room/meal rate.
