Lana Oconnell
At Cal Poly, student pay is managed by the Payroll Services department. Students can pick up their paychecks on or about the 15th of each month in the University Cashiers Office, Room 131. New student employees must meet with Payroll Services no later than their first day of employment and bring their original Social Security Card and documents to complete their form I9. Students can access their online timesheets through the Student Pay System or PeopleSoft. Cal Poly also offers a Term Payment Plan to provide more flexible payment options for students, which can be self-enrolled each quarter. Fees, tuition, and payment schedules for the Cal Poly Maritime Academy are managed directly by that campus.
| Characteristics | Values |
|---|---|
| Who manages student pay? | Payroll Services |
| Who manages student accounts? | Student Accounts |
| Who manages fees, tuition, and payment schedules for the Cal Poly Maritime Academy? | Cal Poly Maritime Academy Campus |
| Where can students pick up their paychecks? | University Cashiers Office, Room 131 |
| When do students receive their paychecks? | On or about the 15th of each month |
| Where is the Payroll Office located? | Administration Building, Room 222 |
| What are the working hours of the Payroll Office? | Monday - Friday 9am to 4pm |
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What You'll Learn
Student payroll services
Cal Poly offers payroll services for its students, which can be accessed through the Administration Building, Room 222. The Payroll Office is currently offering in-person assistance from Monday to Friday, between 9 am and 4 pm. Students can also email their queries to [email protected].
Students who are new employees must meet with Payroll Services on or before their first day of employment. They must complete their section of the hiring form in AdobeSign, after which a Payroll staff member will schedule an intake appointment. Students cannot be paid for any time before this intake is completed. During the intake appointment, students must bring their original Social Security Card and documents to complete their Form I9. Students can access their online timesheet through the Student Pay System or through PeopleSoft. Late student time must be submitted to Payroll Services via the "Late Student Timesheet" paper form.
Student paychecks are available on or around the 15th of each month and can be picked up from the University Cashiers Office in Room 131. Students can also opt for a direct deposit of their paychecks.
In addition to payroll services, Cal Poly offers a Term Payment Plan to provide more flexible payment options for students. This plan allows students to split the current quarter's registration and tuition fees into three monthly payments. Students can self-enroll in this optional plan each quarter after their charges have been posted.
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Student employment resources
Payroll Services
Payroll Services at Cal Poly manages student pay and provides resources for students to find jobs. New student employees must meet with Payroll Services on or before their first day of employment. Students can access their online timesheets through the Student Pay System or PeopleSoft and pick up their paychecks on or about the 15th of each month from the University Cashiers Office, Room 131.
Student Accounts
Student Accounts at Cal Poly handles fees, tuition, and payment schedules. They post charges and payments for tuition, registration, and on-campus housing and dining. Students can access their accounts through the “Money Matters” tab on the Cal Poly portal to view unpaid balances and due dates. The university offers a Term Payment Plan for more flexible payment options, allowing students to split quarterly fees into monthly payments.
Financial Aid and Scholarships
Cal Poly provides financial aid to students, which is applied to their accounts after disbursement. Students can use the online Paycheck Calculator to estimate their projected net salary, taking into account deductions and contributions. The university also offers resources for students seeking scholarships, such as the Dependent Care Reimbursement Program, where employees can authorize payroll deductions for the payment of dependent care.
Housing and Dining
Housing and dining charges are managed by University Housing and Campus Dining. These charges are based on the number of nights a student is expected to stay in their room during the quarter and are typically higher in the fall and winter quarters. Dining plans are enrolled through the University Housing App and are posted on the student's account for the entire academic year.
Overall, Cal Poly offers a comprehensive range of student employment resources to assist students in managing their finances and planning their expenses effectively.
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Student pay dates
Cal Poly offers a Term Payment Plan to allow for more flexible payment options for students. Students can self-enrol in a payment plan each quarter after their charges have been posted and before the class cancellation date for the quarter. The Term Payment Plan splits the current quarter's registration and tuition fees into three monthly payment amounts. Enrolling in the Term Payment Plan is optional and must be done by the student each quarter.
Students can pick up their paychecks on hourly/student payday, which is on or about the 15th of each month, from the University Cashiers Office in Room 131. They can also receive their paychecks by direct deposit.
Fees, tuition, and payment schedules for the Cal Poly Maritime Academy are managed directly by that campus. Students can visit the Cal Poly Maritime Academy Fees page for more information on what to pay, when to pay, and how to pay balances for tuition-registration, as well as housing and dining.
Housing charges are based on the number of nights the student is expected to be in their room during the quarter. The Fall quarter is usually more expensive than the Winter quarter, which is more costly than the Spring quarter. Quarterly fee amounts are then broken into equal monthly payment due dates and amounts, with payments due on the first of each month. Fall Quarter payments are due in September, October, and November; Winter Quarter payments are due in December, January, and February; Spring Quarter payments are due in March, April, and May; and Summer Quarter payments (when applicable) are typically posted in early June and due within 7 days of posting.
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Student payment methods
Cal Poly offers a range of student payment methods, which are managed by the Student Accounts department.
Payment Methods
Cal Poly accepts payments through the following methods:
- Paper checks by mail, payable to "Cal Poly" and sent to the University Cashiers Office.
- ECheck, which is similar to a paper check but without the mailing expense and time. There is no service charge for this transaction.
- International wire transfer, foreign debit/credit cards, and other local payment options for students transferring funds from outside the United States.
- Institutional 529 Accounts (Fidelity, Schwab, Morgan Stanley, etc.).
Payment Plans
Cal Poly also offers a Term Payment Plan to provide students with more flexible payment options. Students can self-enroll in this plan each quarter to split the current quarter's registration and tuition fees into three monthly payments.
Payment Schedules
The payment schedules for tuition, housing, and dining at Cal Poly are as follows:
- Tuition and Registration: Cal Poly charges tuition and registration fees one quarter at a time, based on enrollment. By default, the full quarter's charges are due several weeks before instruction begins, unless deferred by financial aid.
- Housing: Charges are based on the number of nights the student is expected to be in their room during the quarter. Quarterly fee amounts are broken into equal monthly payments due on the first of each month.
- Dining: Dining charges are signed up for through the University Housing App and are posted on the student's account for the entire academic year, separated into quarterly amounts. Quarterly fee amounts are broken into equal monthly payments due on the first of each month.
Student Payroll
In addition to paying tuition and other fees, students at Cal Poly may also receive paychecks for their employment. Student paychecks can be picked up on or about the 15th of each month in the University Cashiers Office, Room 131, or by direct deposit.
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Student financial aid
Cal Poly offers a range of financial aid options to support students with their tuition and fees. Financial aid is typically distributed to student accounts the week before classes commence each quarter. This aid is used to automatically pay tuition, fees, and any other university charges. If there is a remaining balance, it is refunded to the student via check or direct deposit.
The Student Accounts department at Cal Poly is responsible for managing student fees, tuition, and payment schedules. They post charges and payments for tuition, registration, on-campus housing, and dining plans. Students can access their accounts through the Money Matters tab on the Cal Poly portal, where they can view unpaid balances and due dates. The University Housing App is also available to students, where they can enrol in dining plans and view charges.
Cal Poly offers a Term Payment Plan to provide students with more flexible payment options. This plan allows students to split the current quarter's registration and tuition fees into three monthly payments. Enrolling in this plan is optional and must be done by the student each quarter.
Additionally, Cal Poly provides resources to support student employment. The Payroll Services department assists student employees with their payroll needs. New student employees must meet with Payroll Services and complete the necessary hiring forms before their first day of employment. Students can pick up their paychecks on or about the 15th of each month from the University Cashiers Office.
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Frequently asked questions
Students at Cal Poly can pick up their paychecks on or about the 15th of each month in the University Cashiers Office, Room 131. You can also set up a Direct Deposit.
You can find information on how to set up Direct Deposit on the AFD Payroll website.
You can contact the Payroll Services office at 805-756-2605 or email them at [email protected].
