Lori Meadows
Students at the University of Rochester can book rooms on campus for various purposes. Recognized student organizations can reserve specific rooms at no cost, and any authorized student representative can make these bookings. Students can also reserve rooms for individual use, such as the gym, music rehearsal room, and specific classrooms and event spaces. Reservations are typically made through Virtual EMS, and students must comply with the University's masking and social distancing policies.
| Characteristics | Values |
|---|---|
| Who can book rooms? | Recognized student organizations, any UR department, non-university entities, and individuals. |
| How to book a room? | Through EMS or Virtual EMS. |
| Rooms available for booking | Welles-Brown Room, Gamble Room, Gym, Den, Music Rehearsal Room, Community Kitchen, Community Room, Wilson Commons 504, Music Practice Room, Studio X, Art & Music, iZone, Carlson Library, and Hawkins-Carlson Room. |
| Booking duration | Limited to 4 hours for Wilson Commons 504. Maximum of 2 hours per day for Studio X, except for Carlson Library, which is 3 hours per day. |
| Booking frequency | Reservations are limited to once every 3 days for Wilson Commons 504. |
| Booking lead time | Reservations can be made no more than 4 days in advance for Wilson Commons 504. |
| Cost | Free for recognized student organizations booking the Welles-Brown Room and the Gamble Room. |
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What You'll Learn
Student organizations can reserve rooms for free
Recognized student organizations can reserve specific rooms at the Rush Rhees Library, including the Gamble Room and the Welles Brown Room, at no cost. Any authorized student representative for a recognized student organization can book these rooms by following the steps outlined on the University's website. It is important to note that a request does not guarantee a reservation, and a confirmation or cancellation will be sent via email within 3 business days.
Student organizations can also request rooms within building hours through Virtual EMS for regular or weekly meetings. Reservations outside of building hours are possible for one-time events with WCSA approval. Additionally, student organizations receive priority in Wilson Commons after University events and Community Weekends.
There are various other spaces available for reservation across the University, including the Gym, Den, Music Rehearsal Room, and specific classrooms, computer rooms, and event spaces. The Music Practice Room, for example, can be booked online through MIF. The University also offers specialized gaming and media-equipped spaces within Rush Rhees, Art & Music, iZone, and Carlson Library, which can be reserved for up to 2 hours per day, except for Carlson Library, which allows 3 hours.
Students can also reserve specific rooms for individual use, such as Wilson Commons 504, by visiting the Campus Information Center. These reservations are limited to specific purposes and may be made no more than 4 days in advance, with a maximum duration of 4 hours.
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Rooms can be booked for up to 4 hours
Students at the University of Rochester can book rooms for a variety of purposes, including events, meetings, and individual use. The availability of rooms and the booking process may vary depending on the specific location and type of room required.
For recognized student organizations, the Welles-Brown Room and the Gamble Room in the Rush Rhees Library can be reserved at no cost. Student organizations can also request rooms within building hours through Virtual EMS for regular or weekly meetings. Reservations outside of building hours are possible for one-time events with Wilson Commons Student Activities (WCSA) approval.
Individual students can reserve specific rooms for their intended purpose. For example, students can book the Music Practice Room online through MIF. Additionally, students can reserve Wilson Commons 504 for individual use by visiting the Campus Information Center on the second floor of Wilson Commons. These reservations are limited to specific purposes and are limited to a maximum duration of 4 hours.
It is important to note that some rooms have restrictions on booking length. For instance, bookings in spaces within Rush Rhees, Art & Music, iZone, and Carlson Library are restricted to a maximum of 2 hours per day, except for the Carlson Library, which allows 3 hours per day.
The University of Rochester offers a range of spaces for different needs, including the Community Kitchen, the Community Room, the Gym, the Den, and the Music Rehearsal Room. Students are advised to refer to the University's website for the most up-to-date information on room availability and booking procedures, as some rooms may have specific requirements or limitations.
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Reservations must be made at least 3 days in advance
The University of Rochester offers a variety of spaces that can be reserved by students, including classrooms, computer rooms, event spaces, and music practice rooms. Reservations must be made at least 3 business days in advance. This allows the Reservation Coordinator time to review and confirm the request.
Recognized student organizations can reserve specific rooms, such as the Welles Brown Room, the Gamble Room, and Wilson Commons 504, at no cost. These rooms can be booked for regular or weekly meetings, as well as for one-time events with prior approval. Students can reserve these rooms by visiting the Campus Information Center or through online platforms like Virtual EMS and EMS.
It's important to note that submitting a reservation request does not guarantee a reservation. The availability of spaces may vary, and certain rooms have specific restrictions and priorities. For example, the Community Kitchen and Community Room are often prioritized for use by the Burgett Intercultural Center and Language Center. Additionally, the Music Rehearsal Room is reserved based on the order in which requests are received, and priority may be revisited in cases of high demand.
When making a reservation, students should be mindful of the specific purposes and limitations of each space. For instance, the Gym is exclusively for University community use, and the Den is a dance studio equipped with specialized features. Reservations for certain spaces, such as the Music Practice Room, may also require additional training, such as fireplace training, for safety reasons.
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Students can book rooms in the River Campus Libraries
Students at the University of Rochester can book rooms in the River Campus Libraries. The River Campus Libraries consist of the Rush Rhees Library, the Art and Music Library, the Carlson Library, and the Barbara J. Burger iZone. Students can reserve rooms in the River Campus Libraries for events, meetings, or study purposes.
Any recognized student organization can reserve the Welles Brown Room and the Gamble Room at no cost. An authorized student representative for a recognized student organization can book these rooms for free by following the steps outlined on the University of Rochester website. The student must first go to EMS and enter their email address and password. Then, they must select the SAS/HSEAS Staff & Faculty Event Request under "My Reservation Template." It is important to note that a request does not guarantee a reservation, and a Reservation Coordinator will send an email within three business days to confirm or cancel the request.
In addition to the Welles Brown Room and the Gamble Room, there are other spaces within the River Campus Libraries that are available for reservation by students. These include rooms in the Art & Music Library, iZone, and Carlson Library. The booking length and frequency vary by location, but bookings are generally restricted to a maximum of two hours per day, except for the Carlson Library, which allows three hours per day.
Students can also reserve rooms in other buildings on campus, such as Wilson Commons. Student organizations can request rooms within building hours through Virtual EMS for regular or weekly meetings. Reservations outside of building hours are also possible for one-time events with WCSA approval. Individual students can reserve Wilson Commons 504 for individual use by visiting the Campus Information Center on the second floor of Wilson Commons. Reservations are limited to specific purposes and may be made no more than four days in advance, with a maximum reservation duration of four hours.
Overall, the University of Rochester offers a variety of options for students to book rooms in the River Campus Libraries and other locations on campus.
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Rooms can be reserved for regular or one-time events
Students at the University of Rochester can reserve rooms for regular or one-time events. The University offers a variety of spaces that can be reserved, including classrooms, computer rooms, event spaces, and libraries.
Recognized student organizations can reserve specific rooms, such as the Welles Brown Room, the Gamble Room, and Wilson Commons 504, for regular meetings or one-time events. Reservations for recognized student organizations are free of charge. Students can reserve these rooms by logging into their account on EMS and following the reservation steps.
In addition to these rooms, the University of Rochester also offers reservable spaces within its libraries. Rooms within the Rush Rhees, Art & Music, iZone, and Carlson Libraries can be reserved by anyone from the University community. These rooms are equipped with specialized gaming and media equipment, making them ideal for collaborative study or viewing class assignments. However, bookings in these spaces are restricted to a maximum of 2 hours per day, except for the Carlson Library, which allows 3 hours per day.
The University also offers other unique spaces for reservation, including the Community Kitchen, the Community Room, the Gym, the Den, and the Music Rehearsal Room. These spaces are managed by different departments and may have specific reservation processes and priorities. For example, the Community Kitchen and Community Room are typically prioritized for use by the Burgett Intercultural Center and Language Center.
It is important to note that some rooms, such as the Third Floor Public Lounge, are designated for general use and are not available for reservation. Additionally, certain rooms may have specific requirements, such as the fireplace room, which can only be reserved by students who have completed fireplace training.
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Frequently asked questions
Yes, students can book rooms at the University of Rochester. Recognized student organizations can reserve the Welles Brown Room and the Gamble Room at no cost. Students can also reserve Wilson Commons 504 for individual use.
Students can book rooms by following the steps on the University of Rochester website. This includes logging into EMS with their email address and password, selecting the required room(s), and agreeing to the terms and conditions.
Students can book a variety of rooms on campus, including the Music Rehearsal Room, the Gym, the Den, and rooms in the Rush Rhees Library, Art & Music Library, and Carlson Library.
Yes, there are some restrictions on room bookings. Reservations are generally limited to within building hours and are subject to availability and priority use. Students must also adhere to the University's masking and social distancing policies.
