Douglas Olsen
The University of Memphis provides email accounts to current students, faculty, employees, and certain guests. Students retain access to their University email accounts until their active affiliation ends, including graduation, lapse in enrollment, or termination. Alumni and retirees who currently have a University of Memphis email account can transition to a new email service through the University Alumni Association. Students are responsible for saving their personal electronic files and data stored on University systems before their access termination date, which is one year after the last term they were enrolled.
| Characteristics | Values |
|---|---|
| Who is eligible for a University of Memphis email account? | Current faculty, students, employees, and certain guests |
| What happens when a user's active affiliation ends? | Access to the email account is revoked |
| What is the email address format? | [email protected] |
| What happens when a student separates from the University? | They will no longer have access to University data/IT systems, including email. Access will be revoked one year after the last term the student was enrolled. |
| Can alumni keep their University email accounts? | No, but they can transition to a new email service through the University Alumni Association |
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What You'll Learn
- University email accounts are only provided to current students, faculty, employees, and certain guests
- Students separating from the University will lose access to their email one year after their last term
- The University Alumni Association offers a new email service to alumni
- The University ID is required to set up a University of Memphis email address
- The University has improved Microsoft Office 365 email security by disabling SMTP, POP, and IMAP
University email accounts are only provided to current students, faculty, employees, and certain guests
The University of Memphis provides email accounts for legitimate university-related activities. However, these accounts are only provided to current students, faculty, employees, and certain guests. This means that once a person's active affiliation with the university ends, their email access is revoked. For students, this includes graduation, a lapse in enrollment, or any other reason for separation from the university. Similarly, employees who voluntarily separate from the university, including through resignation or retirement, will lose access to their university email accounts.
The University of Memphis has a clear policy, IT6008, that outlines who is eligible for email accounts and the appropriate uses for these accounts. This policy also addresses the revocation of email access when a user's active affiliation with the university ends. The policy was likely implemented to mitigate the potential for email accounts to be compromised as cyber security threats increase. If an inactive individual retained their university email account, they could potentially misrepresent themselves as active agents of the university.
Students who separate from the University of Memphis will no longer have access to university data or IT systems. Their email access will be revoked one year after the last term they were enrolled. It is the student's responsibility to save any personal electronic files or data stored on university systems before the access termination date. After one year, access to personal electronic files or data will not be provided, and the only way to regain access is to re-enroll or establish another valid active affiliation with the university.
Faculty members who are granted official Emeritus status by the University Provost retain access to university IT resources and systems until their official retirement date. Alumni and retirees who currently have a University of Memphis email account can transition to a new email service through the University Alumni Association. The University of Memphis uses Microsoft Office 365 for email, and the email addresses follow the format [email protected], where UUID stands for Universal UserID.
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Students separating from the University will lose access to their email one year after their last term
The University of Memphis provides email addresses to current students, faculty, employees, and certain guests. This means that students separating from the University will lose access to their email accounts. According to the University's IT Resource Access Termination Procedures, access will be revoked one year after the last term the student was enrolled.
Students are responsible for saving any personal electronic files or data stored on University systems before their access is terminated. After the one-year expiration, access to personal electronic files or data will not be provided, unless the individual re-enrolls or has a valid active affiliation.
The University of Memphis email addresses follow the format [email protected], where the UUID is a Universal UserID shared among various services delivered to students, faculty, and staff. This email address is the official address used by the University.
The University's policy on email access for current and former affiliates aims to balance the needs of the University community with the increasing importance of cybersecurity. With the rise of cyber threats and email exploits, such as phishing and malware, the potential for an email account to be compromised has increased. Allowing inactive individuals to retain email access could enable them to misrepresent themselves as active agents of the University.
Alumni and retirees who previously had a University of Memphis email account can transition to a new email service through the University Alumni Association. This option allows former affiliates to maintain an email address while disassociating themselves from the University's domain and reducing potential cybersecurity risks.
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The University Alumni Association offers a new email service to alumni
The University of Memphis provides email addresses to current faculty, students, employees, and certain guests. Alumni and retirees who currently have a University of Memphis email account can transition to a new email service offered by the University Alumni Association.
The University of Memphis email address is provided only for legitimate University-related activities. The University has published policy IT6008, which clarifies who is eligible for an email and the appropriate uses for the email. The policy also outlines the process for revoking email access when a user's active affiliation with the University ends. This includes situations such as graduation, lapse in enrollment, termination, or retirement.
The University Alumni Association now offers a new email service to alumni. This service provides a transition for alumni who previously had a University of Memphis email account. The email service offered by the University Alumni Association is separate from the University's email system and is not subject to the same access restrictions.
The University of Memphis prioritises the security of its email systems and has implemented various measures to enhance protection. For example, on January 31, 2020, Information Technology Services (ITS) made configuration changes to improve Microsoft Office 365 email security. They disabled SMTP, POP, and IMAP to prevent potential security vulnerabilities.
Alumni who wish to take advantage of the new email service offered by the University Alumni Association can contact the Information Technology Services (ITS) Helpdesk for assistance. They can be reached by calling 901.678.8888 or by visiting their office at 100 Administration Building. The Helpdesk can provide support and guidance in setting up the new email service.
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The University ID is required to set up a University of Memphis email address
The University of Memphis provides email addresses to current students, faculty, employees, and certain guests. To set up a University of Memphis email address, you must first obtain your University ID. Once you have received your University ID, you can proceed with the following steps to set up your email address:
Call the Information Technology Services (ITS) Helpdesk at 901.678.8888 or visit their office at 100 Administration Building. They will assist you in setting up your Universal UserID (UUID), which is a username shared among various services provided by the University's Information Systems. Your email address will be in the format of [email protected]. This will be your official University of Memphis email address.
It is important to note that access to University data and IT systems will be revoked for students who separate from the University. This revocation will occur one year after the last term the student was enrolled. Therefore, it is the student's responsibility to save any personal electronic files or data stored on University systems before the access termination date. Alumni and retirees who currently have a University of Memphis email account can transition to a new email service through the University Alumni Association.
Additionally, the University has implemented policies to address the increasing cyber security threats and email exploits. These policies outline the appropriate uses of University email accounts and the process for revoking access when a user's active affiliation ends. By following these policies, the University aims to protect against potential compromises and misrepresentations of inactive individuals as active agents of the University.
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The University has improved Microsoft Office 365 email security by disabling SMTP, POP, and IMAP
The University of Memphis provides email access to current faculty, students, employees, and certain guests. However, the University has improved Microsoft Office 365 email security by disabling SMTP, POP, and IMAP.
SMTP (Simple Mail Transfer Protocol), POP (POP3), and IMAP (Internet Message Access Protocol) are email protocols that govern how data is transmitted between devices. They each have distinct features and benefits.
SMTP is primarily used for sending emails between clients and servers or between servers. It offers simplicity, speed, and reliability, with notifications for delivery failures. SMTP includes security features such as authentication and encryption to ensure secure email transmission over the Internet.
POP3 is an inbound protocol that retrieves email messages onto a device for offline access. It provides fast attachment viewing and reduced server storage but lacks synchronization between different devices. POP3 is suitable for users with unstable internet connections or privacy concerns as it downloads all inbox messages to the local device and does not keep copies of emails on the server.
On the other hand, IMAP is a protocol for receiving and managing emails from a server. It keeps emails on the server and syncs messages across multiple devices, offering rapid viewing and freeing up local storage space. IMAP is ideal for users who want to access mail from multiple devices and organize their emails in folders.
By disabling these protocols, the University of Memphis has likely implemented additional security measures to protect the sensitive information of its users. This proactive step demonstrates the University's commitment to safeguarding the personal and institutional data of its community members.
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Frequently asked questions
Yes, current students at the University of Memphis get an email account. The email address ends with @memphis.edu.
Students separating from the University of Memphis will no longer have access to their University email account. Access will be revoked one year after the last term the student was enrolled. It is the student's responsibility to save personal electronic files/data stored on University systems before the access termination date.
Yes, alumni who currently have a University of Memphis email account can transition to a new email service through the University Alumni Association.
Your email address is formed by adding your Universal UserID (UUID) before @memphis.edu.
