Lana Oconnell
Oregon State University offers various avenues for students to earn money during their time at the university. These include student employment, graduate assistantships, fellowships, scholarships, and tuition awards. Students can also receive financial support in the form of stipends, salary via payroll, and tuition remission. The university provides detailed information on its website about the different types of financial support available, the eligibility criteria, and the payment processes. Students with questions about student employment can contact the Student Employment Center, while inquiries regarding graduate assistantships and graduate health insurance can be directed to specific email addresses.
| Characteristics | Values |
|---|---|
| Student employee compensation | Hourly pay is used for nearly all student pay |
| Payment process | After logging onto OSCAR, use the Job Tasks menu to initiate pay authorization for initial student hires or to change hourly pay rates |
| Enrollment requirements and hiring procedures | Available in the Student Employment Policy and Procedures Manual |
| Graduate student employee compensation | Only Teaching and Research Assistants are eligible for tuition remissions |
| Graduate assistant employment | Graduate assistants on less than .49 FTE may take on extra duties, but the total stipend plus salary from OSU shall not exceed the equivalent of .49 FTE for any term |
| Graduate assistantship eligibility | Students must meet specific eligibility requirements established by the Graduate School and monitored by the Office of Human Resources |
| Fellowships, scholarships, and student payments | OSU students and post-doctoral fellows can receive financial support in several ways, including fellowships, scholarships, and student award payments |
| Taxation of staff | Employees are not required to pay mandatory fees but must pay any applicable course and resource fees at 100% |
| Microfilming agreement | Doctoral students must pay for archiving at the Office of Business Affairs and submit the completed archiving agreement and receipt within 6 weeks of their final oral exam |
| Post-doctoral support awards | A $300 fixed fee will be assessed at the beginning of each year for awards that provide for an institutional educational allowance and an administration fee |
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What You'll Learn
Graduate student employees
Graduate students at Oregon State University (OSU) can be employed by the university in various roles, including graduate assistantships and other student employee positions.
Graduate Assistantships
Graduate assistantships are available in different departments and units at OSU, including Teaching and Research Assistant roles, which are eligible for tuition remission. Graduate assistants with less than a 0.49 FTE appointment may take on extra duties, but their total stipend plus salary from OSU must not exceed the equivalent of 0.49 FTE for any term. To be eligible for a graduate assistantship, students must meet specific eligibility requirements established by the Graduate School and monitored by the Office of Human Resources.
Student Employee Roles
Graduate students can also work as student employees during the summer session and the academic year. Hourly pay is used for most student employee roles, and pay is issued monthly for the period from the 16th of the prior month through the 15th of the current month. Student employees enrolled at least half-time are exempt from Social Security and Medicare withholding tax (FICA).
Payment Process
For both graduate assistantships and student employee roles, the payment process involves logging onto Oregon State Central Administrative Resources (OSCAR) and using the Job Tasks menu to initiate pay authorization for initial hires or change hourly pay rates. The employing department completes job forms, which are then reviewed and approved by Human Resources before being forwarded to Payroll for data entry.
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Undergraduate student employees
Undergraduate students who are employed by Oregon State University (OSU) are paid via hourly wages for the majority of student jobs. The pay period runs from the 16th of the previous month through the 15th of the current month and is paid out at the end of the current month. Students can access payroll information by logging into OSCAR and clicking on "Payroll Changes" and "Job Labor Distribution Change".
OSU undergraduate student employees can find information on enrollment requirements and hiring procedures in the Student Employment Policy and Procedures Manual. To initiate pay authorization for new hires or change hourly pay rates, students can log into Oregon State Central Administrative Resources (OSCAR) and use the Job Tasks menu. Monthly timecards are entered in PYAHOUR, and a copy of the timesheet must be archived per Archive Law.
In addition to hourly wages, OSU undergraduate students can receive financial support through fellowships, scholarships, and other award programs. These opportunities may provide stipends, tuition coverage, or other educational expenses. For example, the Promise Internship program and the Undergraduate Research, Innovation, Scholarship, and Creativity (URISC) initiative offer financial support for undergraduate students.
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Fellowships, scholarships and student payments
Oregon State University (OSU) students and post-doctoral fellows can receive financial support in several ways. The type of support is determined by the student's employment relationship at OSU and funding source restrictions. Fellowships awarded to students and post-doctoral faculty are typically paid as stipend payments rather than salaries.
Post-Doctoral support awards that provide for an institutional educational allowance and an administration fee for managing the award will be assessed a $300 fixed fee at the beginning of each year. This fee is applied to the administrative costs of managing the Post-Doctoral program and is charged at the beginning of each award year. Per Oregon Revised Statute 351.070, there are only a few instances in which student support (stipends, tuition, and other educational expenses) can be paid from education and general (E&G) funds. This restriction does not apply to payroll positions, which are allowable on E&G funds. Only specific projects/programs, with prior approval from the president or provost’s office, allow for stipends to be paid from E&G funds.
Doctoral students are required to pay for archiving at the Office of Business Affairs under the Microfilming Agreement. The student must submit the completed archiving agreement and two copies of the receipt confirming payment to the Graduate School within 6 weeks after their final oral exam. The Office of Sponsored Research and Award Administration (OSRAA) pays the bill from the outside vendor and reconciles it against the student charges.
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Graduate assistantships
There are two types of graduate assistantships: teaching assistantships (TAs) and research assistantships (RAs). TAs may lead discussions, deliver lectures, grade papers, or supervise a laboratory. Many TAs also teach introductory undergraduate courses or assist faculty in delivering upper-division and graduate courses. RAs, on the other hand, typically assist faculty in conducting research projects.
Graduate assistants are paid a monthly salary and are eligible for tuition remission, as well as an institutional contribution toward mandatory fees and health insurance premiums. The amount of compensation is determined by the contract agreement between OSU and the CGE. To be eligible for a graduate assistantship, students must meet specific requirements established by the Graduate School and monitored by the Office of Human Resources.
Graduate assistants at OSU can work up to a maximum of 0.49 FTE (full-time equivalent), which equates to 208 hours of service during a 13-week academic term. Students can take on extra duties, but their total assistantship plus salary or hourly pay must not exceed the equivalent of 0.49 FTE for any term. Graduate assistants are exempt from Social Security and Medicare withholding tax.
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Student employment procedures
Oregon State University (OSU) offers various employment opportunities for its students, including graduate assistantships and student employee positions. Here is an overview of the student employment procedures at OSU:
Enrollment and Hiring Procedures
The enrollment requirements and hiring procedures for student employees at OSU are outlined in the Student Employment Policy and Procedures Manual. This manual provides detailed information on the eligibility criteria and application process for student employment positions.
Payment Process
The payment process for student employees at OSU is managed through the Oregon State Central Administrative Resources (OSCAR) system. To initiate pay authorization for initial student hires or to change hourly pay rates, authorised personnel can log into OSCAR and access the Job Tasks menu. Hourly pay is used for most student positions, and pay is issued monthly, covering the period from the 16th of the prior month to the 15th of the current month.
Graduate Student Employees
Graduate students at OSU may also work as graduate assistants or graduate employee types, such as teaching and research assistants. Graduate assistant students can take on extra duties during the summer session and the academic year, provided that their total stipend plus salary does not exceed the equivalent of 0.49 FTE for any term. Graduate assistant job forms are completed by the employing department and reviewed by Human Resources before being forwarded to Payroll for processing.
Tax Exemptions
Student employees enrolled at least half-time at OSU are exempt from Social Security and Medicare withholding tax, as per the Federal Insurance Contributions Act (FICA). This exemption applies to both undergraduate and graduate students meeting the specified credit hour requirements.
Benefits and Privileges
Student employees at OSU may be eligible for various benefits and privileges, including staff fee privileges and tuition reductions. However, these benefits may vary depending on the employment status and the specific policies outlined by the university.
For specific inquiries or further details regarding student employment procedures at Oregon State University, individuals can contact the Student Employment Center at
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Frequently asked questions
Graduate students at Oregon State University are paid via stipend payments, not salary via payroll. Graduate assistants are granted a Graduate Salary Adjustment as determined per contract.
For a graduate assistant working within an average 0.45 FTE, 9-month appointment, the median annual salary rate is $51,840. This reflects $17,496 in salary, $14,600 in tuition and fee waivers, and $4,925 in paid health insurance premiums. This represents an effective pay rate of $52.74 an hour.
Yes, graduate student employees enrolled at least half-time are exempt from Social Security and Medicare withholding tax. Additionally, only Teaching and Research Assistants are eligible for tuition remissions.
You can direct questions regarding student employment to the Student Employment Center at
