Savanna Hoffman
The University at Buffalo, also known as UB, is a public institution founded in 1846 with a total undergraduate enrollment of 20,463 students as of Fall 2023. UB prioritizes the protection and confidentiality of student records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA). Students can access their records and make changes through the UB Online Directory, which lists enrolled students and employees. The directory includes information such as names, addresses, email addresses, telephone numbers, and other relevant details. Students can also submit questions about their records and request amendments if necessary. Additionally, UB allows students to withhold the disclosure of certain categories of information, such as campus email addresses, under FERPA.
| Characteristics | Values |
|---|---|
| Name of the University | University at Buffalo (UB) |
| Location | Suburban; campus size of 1,350 acres |
| Type of Institution | Public |
| Student Information Access | UB Online Directory |
| Directory Information | Name, address, email, phone number, dates of attendance, major, degrees, awards, etc. |
| Directory Search Options | Full name, family name, email address, UBITName, campus telephone number |
| Student Record Amendments | Request through 1Capen or 1Diefendorf; right to request amendment under FERPA |
| Student Privacy | Confidentiality of student records per Family Educational Rights and Privacy Act of 1974 (FERPA) |
| Student Consent | Required for disclosure of personally identifiable information per FERPA |
| Student Directory Opt-Out | Possible via the "Do Not Display" option in Banner |
| Student Enrollment (Fall 2023) | 20,463 undergraduates |
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What You'll Learn
UB Online Directory
The University at Buffalo (UB) has two online directories: one for people and one for departments. The UB Online Directory lists enrolled students and employees at UB.
The directory for people appears in the People tab of a search and displays information from student records and employee personnel data. Students who suppress their data as per the FERPA Information Release and Directory Publication Policy do not appear by name in the UB Online Directory.
The directory for departments appears in the Departments tab of a search and displays authoritative contacts for university offices and services, including location, website, phone, fax, and email address as provided by that office. Each department manages its own entry using an online tool.
To find a person in the UB Online Directory, you can search for a person's name, email address, UBITName, or campus telephone number. You can use wildcard "*" characters in your search, which allow you to match any string of characters. For example, J*Smith matches all Smiths with a first name beginning with the letter J, and *ith matches last names ending in the letters "ith". A given search may match more than one entry but no more than 25 will be returned for any single search.
If you are a student or employee at UB, you can update the user-supplied information for your entry in the UB Online Directory yourself. To do this, go to the UB Online Directory, search for your name, select your entry, and select "Update your user-supplied information." Authenticate using your UBITName and password, and then click "Submit Changes." Your changes will be visible immediately in ldap.buffalo.edu and within about an hour in the main directory.
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Student privacy rights
The University at Buffalo (UB) is committed to protecting the privacy and confidentiality of student educational records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA). UB ensures that student information is protected and is only disclosed as required by law. UB also complies with the General Data Protection Regulation (GDPR), which addresses the transfer of personal data outside the EU and EEA areas.
Under FERPA, students have the right to inspect and review their educational records and, in certain circumstances, request amendments if they believe the records are inaccurate, misleading, or violate their privacy rights. FERPA also limits the university's ability to disclose educational records or information without the student's consent. UB provides students with information about their rights related to educational records annually.
Students at UB can update their user-supplied information in the UB Online Directory, which lists enrolled students and employees. Students can also choose to hide their directory information from view under FERPA rules.
UB implements security measures to protect personal information and requires consent for specific uses of personal information. Individuals have the right to withdraw consent at any time, and UB will stop processing operations as allowable by law. The university also has a Protection of University Data Policy, which includes measures to safeguard data, ensure proper handling, and prevent unauthorized access.
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Student record queries
The University at Buffalo is committed to the protection and confidentiality of student educational records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA). Students can opt to hide their directory information from view under FERPA rules.
Students can submit queries about their records through 1Capen (or 1Diefendorf). Changes to student information may take some time to update across the various systems, so students are advised to check again the next business day before requesting further updates.
The UB Online Directory lists enrolled students and employees at UB. Students can update their user-supplied information in the directory themselves. The search page features an input field, followed by a search type selection. Search types include full name, family name, email address, UBITName, or campus telephone number. Wildcard characters can also be used in the search field.
FERPA limits the right of the university to disclose educational records or information without the student's consent. However, FERPA allows the university to disclose personally identifiable information from educational records without the student's consent if it is designated as directory information, such as the student's name, current address, telephone number, email address, major field of study, dates of attendance, degrees, and awards received.
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Directory information
The University at Buffalo has two online directories, one for people and one for departments. The UB Online Directory lists enrolled students and employees at UB.
To find student information, you can search for a student's name in the UB Online Directory. You can also choose a search type selection of full name, family name, email address, UBITName, or campus telephone number. Wildcard characters "*" can be used in the search field to match any string of characters. For example, J*Smith matches all Smiths with a first name beginning with the letter J. A given search may match more than one entry, but no more than 25 will be returned for any single search.
Students who suppress their data as per FERPA Information Release and Directory Publication Policy do not appear by name in the UB Online Directory. If a student is not registered at UB yet, they may be a UB retiree, or their employee appointment paperwork may have lapsed.
Students can opt to hide their directory information from view under FERPA rules. Changes to directory information may take some time to update across different systems, so it is recommended to check the next business day before requesting an update. Authorized representatives can create, edit, and delete directory entries, while others will see an 'Unauthorized access' page if they attempt to log in.
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Updating your details
To update your details at the University of Buffalo, you can update your personal information by visiting the Profile tile on the HUB Student Center homepage. Here are the steps to follow:
- Log in to MyUB.
- Select the PROFILE tile.
- Update your personal information, including your preferred name, personal email address, phone numbers, addresses, and emergency contacts.
- Select the appropriate option from the sidebar for the data you wish to update and fill out the necessary fields. Remember that when editing an address, this will only update the address in that selected category. To change multiple addresses, you need to update each address individually.
- Save your changes.
Additionally, if you need to update your credit card number on your existing payment profile, you can do so by following these steps:
- Log in to QuikPAY through the Billing/Payments tile in HUB.
- Click on "Payment Profiles" in the navigation menu.
- Click on "Add Credit/Debit Card Profile."
- Enter your new credit/debit card information and click "Save."
- Click on "Payment Plan" in the navigation menu.
- Click on the "Agreement Details" link under the Active Payment Plan.
- Click on the "Change Payment Method" link.
- Select the new stored profile you have created.
- Click "Continue."
- Verify that your payment method has been updated.
You can also stay connected with the University of Buffalo and update your email or mailing address by completing the form provided on their website.
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Frequently asked questions
The University at Buffalo (UB) has an online directory that lists enrolled students and employees. You can search for someone using their full name, family name, email address, UB username, or campus telephone number.
Students can opt to hide their directory information from view under the Family Educational Rights and Privacy Act of 1974 (FERPA).
No, FERPA limits the right of the university to disclose educational records or information without the student's consent.
FERPA designates certain information as directory information, including a student's name, current address, telephone number, email address, major field of study, dates of attendance, degrees, and awards received. This information may be disclosed without the student's consent.
Buffalo State College designates certain categories of student information as public or directory information, including name, address, email address, telephone number, dates of attendance, class status, academic advisor, previous institutions attended, major field of study, awards, honors, degrees conferred, participation in sports and activities, physical factors (for athletes), date and place of birth, and photographs. Students can withhold disclosure of any category of information under FERPA by submitting a written notification to the Registrar's Office by September 15th.
