Douglas Olsen
Students may need to be reported to a university for a variety of reasons, from academic issues to misconduct or even criminal behaviour. Each university has its own procedures and policies for handling student reports and complaints, with some offering support services and resources to help students in distress or with academic difficulties. Students can also report issues to an impartial office or ombudsperson if they feel they have been treated unfairly or require assistance. It is important to note that the reporting process may vary depending on the nature of the issue and the university's specific guidelines. The reporting individual should familiarise themselves with the university's policies and procedures to ensure the appropriate steps are taken.
| Characteristics | Values |
|---|---|
| Who can report? | Anyone can make a complaint against a student. |
| What can be reported? | Sexual violence, misconduct, non-compliance with regulations, unfair treatment, etc. |
| Where to report? | Office of Student Conduct, Student Claims Officer, Student Support and Conduct, Office of the Ombudsperson, Student Health Service, etc. |
| How to report? | In writing (email or in-person), phone, in-person meeting, online form, etc. |
| What happens after reporting? | Investigation, updates, interim measures for safety, disciplinary action, etc. |
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What You'll Learn
Reporting a student for sexual violence or misconduct
If you are a student at Langara College and have experienced sexual violence or misconduct, you can choose to make a formal complaint and request an investigation. The respondent must be a member of the college community.
You can submit a complaint in writing (by email or in person) or request an in-person meeting. The Director, Student Conduct, Accountability and Support or delegate may implement interim measures to ensure your safety and/or prevent escalation. These could include altering your academic schedule or making arrangements so you don't have to study with the other student.
If you are unsure about submitting a formal report, you can contact Student Conduct & Academic Integrity for more information about the process. You can also expect a timely, transparent, and fair process, where you will be advised of your rights and responsibilities and kept informed about the investigation and its outcome.
If you are a student at Douglas College, you can speak with a trusted staff or faculty member for help or refer your friend to support services. The Office of Student Support and Conduct works to identify and support students in distress and address disruptive student behaviour.
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Reporting a student for disruptive behaviour
Disruptive behaviour in a university setting can negatively impact the educational experience of students and instructors. It is important to address disruptive behaviour promptly and to keep a record of instances.
Addressing Disruptive Behaviour
If you are an instructor, address the disruptive behaviour directly and specifically. For example, instead of saying, "Class, we know that talking during the lecture is disruptive," say, "Jane, your talking during class is disrupting the lecture, and I need to ask you to stop." You can also ask the student to see you after class to discuss the incident further.
If the disruption is more egregious or ongoing, contact your departmental leadership for next steps. They can provide support and help you address the student and the situation.
Reporting Disruptive Behaviour
If a student's behaviour warrants a greater degree of intervention, immediately address it. If the student's behaviour poses an immediate threat to safety, summon campus safety to remove the student.
After the incident, file a report with your university. The University of Bristol, for example, provides an online form for reporting unacceptable behaviour. You can also contact the Student Resolution Service for guidance on the reporting process.
Disciplinary Measures
The type of disciplinary measure used will depend on the nature and severity of the incident. Disciplinary records are considered part of the student's educational record and should be handled confidentially.
If a student repeatedly demonstrates challenging behaviour, implement more structured intervention strategies as part of a staged response. Strategies can include assessing the behaviour, focusing on its influences, triggers, and function.
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Reporting a student for academic dishonesty
If you are a student at a university and you wish to report another student for academic dishonesty, you should first refer to your university's academic integrity policy. For example, at California State University San Marcos, all cases of alleged or suspected academic dishonesty must be referred to the Dean of Students Office. You can also request a consultation with a member of the Student Conduct & Ethical Development Team prior to submitting a formal referral.
If you are a faculty member, you should first review your university's academic misconduct policies and resources. Many universities require that you report the concern to the Office of Student Conduct, or a similar body, which will handle any disciplinary outcomes related to academic dishonesty. You will likely be required to submit an incident report form, providing details of the incident, any witnesses, and supporting documentation.
At some universities, faculty members are responsible for determining any academic outcomes related to academic dishonesty, such as a reduced grade or an 'F' for the course. In these cases, you may wish to consult with your department chair, associate dean, or dean before assigning a grade. You may also recommend further disciplinary action beyond the academic outcome.
If you are a student who has been accused of academic dishonesty, you should take the time to reflect on the concerns raised and review your college's policies on academic integrity. It is rare for a student to be suspended or expelled for a first offence, and not all reports of academic misconduct end with a finding of responsibility. You may wish to speak with a student honour council representative, who can talk you through the process and answer any general questions.
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Reporting a student for non-compliance with regulations
If you wish to report a student for non-compliance with regulations, there are several options available to you. The specific process may vary depending on the university and the nature of the non-compliance, but here is some general guidance:
Reporting Options:
Firstly, determine if the non-compliance involves a violation of university policies, rules, or laws. Most universities have a reporting system for suspected misconduct or non-compliance. You can refer to your university's website or student handbook to identify the relevant office or department that handles these reports. Look for terms like "Student Conduct," "Student Support," or "Compliance Reporting."
Once you've identified the appropriate office, you can choose to submit your report anonymously or by disclosing your identity. Anonymous reporting options are usually available through third-party hotlines or websites contracted by the university. These services provide impartiality and confidentiality for reporters. Alternatively, you can choose to disclose your identity and report directly to a university manager, human resource lead, or unit leader.
Details of the Report:
When making your report, be sure to provide as much detail as possible about the non-compliance. Include specific information such as dates, times, locations, and any witnesses present. Clearly describe the behaviour or actions that violate university regulations and any relevant policies or rules that have been breached.
If you are a student employee, and the non-compliance is related to your employment, you should follow the specific reporting procedures outlined for employee concerns. These procedures may differ from those for student-related complaints.
Student Support and Conduct Offices:
Many universities have offices dedicated to student support and conduct, which work collaboratively with students, faculty, and staff to resolve disputes and address student behaviour. These offices can provide guidance, referrals, and educational resources to help students learn from their incidents and foster a positive and respectful campus environment.
Formal Complaints:
If you are directly affected by the non-compliant behaviour of another student, you may have the option to file a formal complaint. This process usually involves contacting the appropriate office, such as Student Conduct, Accountability, and Support, either in person, by phone, or by email. The college will then advise you of your rights and responsibilities and keep you informed about the investigation and its outcome.
Retaliation Concerns:
It's important to note that universities have policies in place to protect individuals who report non-compliance or participate in investigations. If you believe that you are experiencing retaliation as a result of your good-faith participation in reporting or investigating processes, you should refer to your university's retaliation policy and reporting options.
Remember, the above information provides a general guide, and the specific processes may vary depending on the university and the nature of the non-compliance. Always refer to your university's official resources and guidelines for the most accurate and up-to-date information.
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Reporting a student for physical violence
If you are in imminent and immediate danger, dial 911.
If you are a survivor of physical violence, it is your choice whether to report the incident to the university. If you are unsure about submitting a formal report, you can contact Student Conduct & Academic Integrity to request additional information. You can also call the National Domestic Violence Hotline to get support and connect with a local crisis center.
If you decide to make a formal complaint, you can expect a timely, transparent, and fair process. You will be advised of your rights and responsibilities and will be kept informed about the investigation and its outcome. You will receive updates, including estimated timeframes and any delays. You also have the right to a support person throughout the process.
If you have sustained any injuries, it may be useful to be aware of your state's mandatory reporting laws for healthcare workers, as they may be mandated to report certain kinds of injuries to the police. A doctor can record your injuries so that you have documentation if you choose to go to the police or report to your school.
If you are facing retaliation from your college or university, you should contact a lawyer for support.
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Frequently asked questions
You have the right to make a formal complaint to your university. You may submit a complaint in writing (via email or in person) or request an in-person meeting.
If you are unsure, you can contact Student Conduct & Academic Integrity to request additional information about the process.
You can expect a timely, transparent, and fair process. You will be advised of your rights and responsibilities and will be kept informed about the investigation and its outcome.
You can report this confidentially to your university. If you are in an emergency, call 911.
You can speak to a trusted staff or faculty member for help, or refer your friend to support services.
