Douglas Olsen
If you are considering withdrawing from the University of Houston, there are a few important things to keep in mind. Firstly, it is crucial to understand the financial implications of withdrawing, as federal regulations require a refund calculation for students receiving federal aid, and you may owe a balance to the university. Additionally, withdrawing can impact your Satisfactory Academic Progress standing and future financial aid eligibility. Withdrawing students must also follow specific procedures, including submitting a completed form to the Office of the University Registrar by the specified deadline. Students withdrawing for medical reasons must obtain permission from the Senior Vice President for Academic Affairs, while those withdrawing due to extenuating circumstances may be granted administrative withdrawals. It is important to note that you should not stop attending classes until the withdrawal process is complete, and international students must maintain full-time enrollment unless approved for a reduction in course load.
| Characteristics | Values |
|---|---|
| How to withdraw | Process a term withdrawal request |
| Who to contact | Registrar's Office at [email protected] or 713-221-8000 |
| Financial aid | Contact the Office of Scholarships & Financial Aid at [email protected] or 713-221-8041 |
| Financial queries | Contact Student Business Services at [email protected] or 713-221-8196 |
| Dropping a course | Submit a completed form to the Office of the University Registrar by the close of business on the Drop Due Date |
| Dropping below full-time status | F1 Visa and J1 Visa students must meet with an ISSSO counsellor; student-athletes must meet with an athletic counsellor |
| Medical withdrawal | Submit a request to the Senior Vice President for Academic Affairs (or designated representative) |
| Administrative withdrawal | Submit a request to the Senior Vice President for Academic Affairs (or designated representative) |
| Unofficial withdrawal | Stopping attendance without notifying the university |
| Refund | A refund calculation is required for students receiving Federal Title IV Funds |
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What You'll Learn
Financial aid and scholarship refunds
Students receiving financial aid are advised to contact the Office of Financial Aid before making any changes to their enrollment status. Students who withdraw from the University of Houston or fail to earn a passing grade in any class are required by federal regulations to refund any Federal Title IV Funds received. If a student withdraws or cancels enrollment before the 60% point, all or a portion of the Title IV Funds awarded to the student must be returned. This includes grants from the Federal Pell Grant Program, Federal Supplemental Opportunity Grant Program, and loan programs such as the Federal Perkins Loan Program and Federal Direct Subsidized Loan Program. Any future aid will be canceled.
The University of Houston issues refunds electronically, with the preferred method being direct deposit to the student's bank account. Students can choose their refund preference at RefundSelection.com. Refunds will first be applied to any outstanding university financial obligations. Students who pay tuition and fees for a term and then cancel their registration before the first day of classes are entitled to a full refund, excluding certain fees such as the matriculation fee and Academic Records fee.
The amount of refund a student receives depends on the percentage of the semester completed before withdrawal. For example, if a student withdraws during the 50% refund period and has paid $700 out of $1000 in total tuition and fee charges, $200 would be refunded to the student. It is important to note that refunds are not made immediately upon official withdrawal but will be processed after the completion of all university registrations for that semester.
For students who have applied for graduation, a revision request form must be submitted to adjust financial aid before disbursement. Additionally, students who have received financial aid and have a remaining balance after tuition payment will have the funds forwarded to them. However, changes in enrollment may result in delays, adjustments, or cancellation of pending aid. If a student reduces their enrolled hours within the drop/add period, their aid will be adjusted to reflect their semester registration, and they may be charged for the overpayment of financial aid.
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Dropping courses with a 'W' grade
To drop a course with a 'W' grade at the University of Houston, there are a few important steps and considerations to keep in mind. Firstly, it's essential to act before the deadline, which is specifically noted on the academic calendar as the "last day to drop a course or withdraw with a 'W'". This deadline usually falls in the 14th week of the fall or spring semester. Undergraduate students have a limit of six 'W' grades that they can use during their time at the University of Houston. After the six 'W's are used, students must complete all enrolled courses, regardless of their academic performance.
To initiate the process of dropping a course with a 'W' grade, students should first email their instructors with the request. The email should include the student's name, PeopleSoft number, the class name, class number, and the instructor's name. Students are advised to continue attending the class until they see the drop reflected in their myUH self-service account. Additionally, it's important to copy the Office of Educational Outreach ([email protected]) on the email request.
For undergraduate students, the Office of Educational Outreach will complete the necessary drop forms and submit them to the Office of the University Registrar. A separate form is required for each course that needs to be dropped, and these forms can be obtained from any academic department or the Graduate School website. Graduate students must complete the drop forms themselves. The completed form should be submitted to the Office of the University Registrar service desk in the Welcome Center by 5:00 p.m. on the drop due date.
It's worth noting that dropping a course with a 'W' grade can have financial implications. Students who have received financial aid or Title IV Funds may need to return a portion of the aid or funds. It is always recommended to discuss any changes in enrollment with a financial aid advisor to understand the potential financial impact. Additionally, international students on F1 or J1 visas and student-athletes are required to maintain full-time enrollment and must meet with the appropriate counselor for approval before dropping below full-time status.
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Medical withdrawals
The University of Houston understands that sometimes students need to take time off from their studies due to medical reasons. A medical withdrawal may be an option for students who are facing health challenges that are impacting their ability to continue their studies. Here is some information about the process of medically withdrawing from the University of Houston and the steps you need to take:
The first step is to connect with your academic advisor. Set up a meeting with your assigned advisor to discuss your situation and intentions. They will provide you with initial guidance and direct you to the appropriate campus resources. It is important to keep in close communication with them throughout the process.
The University of Houston requires documentation to support your medical withdrawal request. You will need to provide official documentation from a licensed healthcare professional, such as a doctor or counselor, explaining the nature of your medical condition and how it is impacting your academic performance and overall well-being. This documentation should be recent and detailed, including the dates of treatment and any expected duration of your condition.
The next step is to obtain and complete the necessary forms. You can obtain the medical withdrawal form from the Office of the Registrar or your academic advisor. Carefully review and complete the form, providing all the required information. You will also need to attach the supporting documentation from your healthcare provider. Incomplete forms may result in delays, so be sure to double-check everything before submission.
Submit the completed medical withdrawal form and supporting documentation to the Office of the Registrar. You can submit the documents in person or through a secure online portal, if available. It is recommended to keep a copy of your submission for your records. The Office of the Registrar will process your request and notify you of the outcome. The notification will include any further instructions and information about the impact of the medical withdrawal on your academic record and future enrollment.
Keep in mind that there may be financial implications associated with withdrawing from the university. It is important to understand the refund policy and any potential fees or adjustments to your financial aid package. Discuss these matters with the Office of Student Financial Aid and the Office of the Bursar to gain a clear understanding of your financial standing.
By following these steps, you can initiate the process of medically withdrawing from the University of Houston. Remember to stay in close communication with your academic advisor and the relevant university offices throughout this process to ensure a smooth transition and receive any necessary support. Taking care of your health is a priority, and the university is committed to providing resources to support your well-being.
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Administrative withdrawals
Students seeking to withdraw from the University of Houston for administrative reasons must submit a request to the senior vice president for academic affairs (or designated representative). This request should be filed as soon as possible and no later than 140 days after the close of the term in which the coursework was taken. The request should include all relevant documentation outlining the extenuating circumstances beyond the student's control that have led to the withdrawal.
The senior vice president for academic affairs (or their designated representative) will review each request, make inquiries, and seek recommendations from instructors and other relevant parties before making a decision. If the request is approved, students will typically receive a ''W'' grade for each course they were enrolled in, although instructors may opt to assign an ''I'' or ''F'' grade instead.
It is important to note that students who withdraw may become liable for a refund calculation for all Federal Title IV Funds received, which may result in owing a balance to the university. Additionally, any future financial aid will be canceled, and the withdrawal will impact the student's Satisfactory Academic Progress standing, potentially affecting future financial aid eligibility.
Students are advised to discuss any changes to their enrollment with a financial aid advisor to understand the financial implications of their withdrawal. Furthermore, students should continue attending classes and fulfilling their financial obligations until the withdrawal is officially processed and visible in their myUH self-service account.
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Withdrawal from the Language and Culture Centre (LCC)
The Language and Culture Centre (LCC) at the University of Houston has been providing intensive English instruction to international students since 1975. The LCC is accredited by the CEA (Commission d'accréditation pour les programmes de langue anglaise) and its teachers are qualified, holding a Master's degree in teaching English as a second language or a related field.
To withdraw from the LCC, students must follow the University of Houston's withdrawal procedure. Students who withdraw from the University, whether officially or unofficially, or fail to earn a passing grade, will have their financial aid impacted. Federal regulations require a refund calculation for students receiving Federal Title IV Funds, and this may result in a balance owed to the University. Any future aid will be cancelled.
To officially withdraw, students must submit a Term Withdrawal Request. This can be done by contacting the Registrar's Office at [email protected] or 713-221-8000. The Office of Scholarships & Financial Aid can provide information on the financial implications of withdrawing and can be contacted at [email protected] or 713-221-8041.
Students who wish to drop individual courses should be aware of the last day to drop a course, as noted on the academic calendar. Undergraduates who have reached their limit of 6 W grades must complete all classes. To drop a course with a 'W', students must email their instructors with the request, copying the Office of Educational Outreach at [email protected]. The email must include the student's name, PeopleSoft number, class name and number, and instructor's name. A Drop Form must then be completed and submitted to the Office of the University Registrar by the Drop Due Date. Students should continue attending classes until the drop is visible in their myUH account.
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Frequently asked questions
Students can withdraw from the University of Houston by submitting a request to the senior vice president for academic affairs or their designated representative. The request must be filed as soon as possible, and no later than 140 calendar days after the close of the term in which the coursework was taken.
If you withdraw before the 60% point in time, all or a portion of Title IV Funds awarded to you must be returned. Any future aid will also be canceled.
If you wish to drop a course but remain enrolled in other courses, you must process the drop by the last day to drop a course, as noted on the academic calendar. You will need to complete a drop form and submit it to the Office of the University Registrar by 5:00 pm on the drop due date.
Students who receive medical withdrawals must obtain permission from the Senior Vice President for Academic Affairs (or their designated representative) to enrol again at the University of Houston.
You can contact Student Business Services at [email protected] or 713-221-8196 for questions regarding your financial details.
