Lana Oconnell
If you are considering withdrawing from the University of Washington as a graduate student, there are several steps you need to take to ensure a smooth transition when leaving and, potentially, returning to the university. These steps include consulting with your academic advisor, reviewing the relevant policies and procedures, and understanding the financial and immigration implications of your decision. Additionally, if you reside in university housing or receive financial aid, you must notify the relevant departments and manage your tuition fees and housing arrangements. International students on F-1 or J-1 visas should be aware of the potential risks associated with violating their visa status. Military-connected students must also meet with a Veterans Coordinator prior to withdrawing from their courses.
| Characteristics | Values |
|---|---|
| Students residing in University of Washington housing | Notify Housing & Food Services |
| International students | Contact International Student Services |
| Students receiving assistance from Disability Resources | Reach out to DRS |
| UW-Tacoma and UW-Bothell students | Fill out the Exit Indicator survey |
| Military-connected students | Meet with a Veterans Coordinator |
| Students with financial aid | Consult a Financial Aid counsellor |
| Students with outstanding fees | Pay fees to avoid holds on records |
| Students in a major or graduate program | Inform academic advisor |
| Students planning not to return for the next quarter | Save documents and set up email forwarding |
| Students with checked-out books and technology | Return items to avoid holds on accounts |
| Graduate students | Review specific policies and considerations |
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What You'll Learn
Notify Housing & Food Services if living in university housing
If you are a graduate student at the University of Washington and are living in university housing, you must notify Housing and Food Services of your intention to withdraw. This is a mandatory step in the withdrawal process, as outlined in the HFS Guides and Handbooks.
Firstly, review the withdrawal and refund policy on the UW Student Financial Aid page. Understand the financial implications of withdrawing, especially if you have received financial aid. Consult a Financial Aid counsellor to learn more about the financial requirements and ramifications of your decision.
Secondly, if you are an international student on an F-1 or J-1 visa, be aware that taking time off or leaving the university will impact your immigration status. Contact the International Student Services office to understand the full extent of these implications and how they may affect your specific situation.
Thirdly, if you are receiving assistance from Disability Resources, you must reach out to DRS. This step is crucial to ensure continued support and to understand any adjustments that may be required during the withdrawal process and beyond.
Finally, if you reside in University of Washington housing, review the policies and forms on the Housing & Residential Life webpage. This will provide you with specific details on the next steps and any requirements you must fulfil to complete your withdrawal. Remember to return any checked-out books and technology to avoid holds being placed on your account.
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Understand the financial implications
If you are considering withdrawing from the University of Washington, it is important to understand the financial implications of your decision. Here are some key points to consider:
Fees and Refunds
Depending on the timing of your withdrawal, you may be entitled to a refund of all or a portion of your tuition and fees. Each course has a specific withdrawal deadline, and if you drop a course after the deadline, it will appear on your transcript with a "Withdrawal" or "Registrar Drop" grade. The amount of refund you receive will depend on the time of the quarter in which you complete the withdrawal. There may also be specific fees associated with withdrawing, such as a Change of Registration Service fee.
Financial Aid
If you are receiving financial aid, it is crucial to consult with a Financial Aid counselor to understand the implications of withdrawing. Withdrawing from the university may impact your financial aid package and your eligibility for future aid. It is important to review the financial ramifications and requirements outlined by the university's Student Fiscal Services.
Housing and Dining
If you reside in university housing, there may be financial implications associated with breaking your housing contract. Notify Housing and Food Services of your intention to withdraw as outlined in the HFS Guides and Handbooks. Review your housing contract and understand any potential fees or refunds associated with ending your housing agreement.
Study Abroad Programs
Withdrawing from a study abroad program can have financial consequences. The Study Abroad Fee is non-refundable after signing the payment contract. The withdrawal fee and any potential refunds are determined by the date of your official withdrawal. Partner institutions and program providers may have their own refund policies, so it is important to review and comply with their policies as well.
Disability Resources and Other Services
If you are receiving assistance from Disability Resources or other university services, there may be financial implications to consider. Reach out to the relevant departments to understand how withdrawing may impact any financial support or services you are currently receiving.
It is important to carefully review the University of Washington's withdrawal policies and procedures to fully understand the financial implications of your decision. Consult with the Office of the University Registrar, your academic advisor, and relevant department offices to ensure you have comprehensive information about the financial aspects of withdrawing from the university.
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Consult an academic advisor
If you are considering withdrawing from the University of Washington as a graduate student, consulting an academic advisor is a crucial step. They can provide personalised advice and ensure you understand the implications of your decision. Here are some key reasons why you should consult an academic advisor:
- Understanding Policies and Procedures: Academic advisors are well-versed in the university's withdrawal policies and procedures. They can guide you through the necessary steps, ensuring you comply with all requirements. This includes understanding the Graduate On-Leave Policy and any specific academic departmental enrollment policies within your graduate program.
- Discussing Your Plans: During your consultation, be open about your intentions to leave and your planned return, if applicable. Advisors can provide valuable insights into the re-enrollment process and help you navigate any challenges you may face upon your return.
- Addressing Academic Concerns: Advisors can help you explore alternatives to withdrawal, such as changing to an S/NS grading option or replacing a course with an online alternative. They can also advise you on the potential academic consequences of withdrawing, especially if you are an international student on an F-1 or J-1 visa, as dropping classes may impact your visa status.
- Financial Considerations: Withdrawing from the university can have financial implications. Your advisor can direct you to the relevant resources, such as the UW Student Financial Aid page, and advise you on any potential refunds or fees associated with withdrawing. They can also guide you in understanding how your decision may affect your access to campus housing, financial aid, and other services.
- Special Circumstances: If you are a military-connected student, your academic advisor will inform you of the requirement to meet with a Veterans Coordinator prior to withdrawing. They can also advise you on any unique considerations, such as the impact on your immigration status, and direct you to the appropriate support services.
- Documentation and Deadlines: Advisors can help you navigate the necessary paperwork and ensure you meet important deadlines. They can explain the difference between withdrawing during the first two weeks of a quarter (where the courses are not recorded on your transcript) and withdrawing later, which results in different transcript notations.
Remember, the specific advice and guidance you receive will depend on your unique circumstances, so it is essential to schedule a consultation and discuss your specific situation with an academic advisor.
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International students: Contact International Student Services
International students at the University of Washington (UW) on F-1 or J-1 visas who are considering withdrawing from their courses are advised to contact International Student Services (ISS). ISS provides essential services for the international student community at UW and can advise on the impact of withdrawal on immigration status.
ISS does not offer scheduled appointments, but they hold in-person and virtual advising sessions. If you are unable to attend these sessions, you can complete the Contact ISS form on their website.
For international students enrolled at UW-Tacoma, you can contact UWT International Student Services (UWT-ISS) by email or phone. Similarly, for international students enrolled at UW-Bothell, the Center for International Education (CIE) provides services and support.
Additionally, international students at UW can seek support from the Foundation for International Understanding Through Students (FIUTS), which helps build community and enhance experiences for international students. FIUTS hosts International Welcome Weeks, Embark sessions, provides arrival information, and assists with temporary housing.
It is important to note that withdrawing from the University may have implications for your immigration status and financial aid, if applicable. Therefore, reviewing the withdrawal checklist provided by the University and seeking advice from the relevant support services is highly recommended before making any decisions.
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Military students: Meet with a Veterans Coordinator
If you are a military-connected student at the University of Washington, there are a few important things to keep in mind if you are considering withdrawing from your graduate program. Firstly, it is mandatory for military-connected students to meet with a Veterans Coordinator in the Veteran and Military Resource Center prior to withdrawing from all your courses. This step is crucial to ensure you understand the implications of withdrawing and to explore any possible alternatives.
During your meeting with the Veterans Coordinator, you will receive guidance and support tailored to your unique situation. The coordinator will help you navigate the specific policies and procedures related to military withdrawals. They will also assist you in understanding the financial implications of withdrawing, including any tuition refunds or fees you may be entitled to. Remember that if you withdraw during the first two weeks of the quarter, the date of your withdrawal will be recorded on your transcript, but the courses for that quarter will not be listed. However, after this deadline, each course will appear on your transcript with an "RD" grade, indicating a Registrar Drop.
Additionally, if you are receiving financial aid or have utilized benefits through the Veterans Education Benefits office, the Veterans Coordinator will help you understand how withdrawing may impact your current and future funding. The University of Washington has a long history of supporting veterans, active-duty military, and their dependents, and the Veterans Education Benefits office is dedicated to ensuring your academic success. They can assist you in navigating your funding options, including VA education benefits, state waivers, financial aid, and scholarships.
If you are considering withdrawing due to conscription or being called to active military duty, you have the option to request a military withdrawal or to receive credit or grades for the quarter. In such cases, it is essential to inform your academic advisor of your intentions and any planned return to your studies. Remember that the University of Washington community is here to support you, and meeting with a Veterans Coordinator will help ensure you receive the guidance and resources you need during this transition.
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Frequently asked questions
Graduate students at the University of Washington can take a quarter off without having to go through the Returning Student Re-Enrollment process. However, if a graduate student takes two consecutive quarters off (excluding the summer quarter), they will need to submit a Returning Student Form and pay an $80 enrollment fee.
There may be financial ramifications or requirements for withdrawing from the University of Washington as a graduate student. Students are advised to review the withdrawal and refund policy on the UW Student Financial Aid page and contact the relevant office for more information.
Yes, there may be alternatives such as changing to an S/NS grading option or replacing the course with an online course so that you are still a full-time student. Withdrawing from the university may have serious consequences on your status, so it is important to consider all alternatives before making a decision.
