Lana Oconnell
As a student at the University of Oxford, you will have access to your student record through the Student Self Service portal. This record contains essential information that you will need throughout your academic career. Your student number will be included in your student record, along with other personal and course details. Your student number, also known as the My Oxford Number, can also be found on most letters and emails you receive from the university, as well as on your My Oxford Card. If you are having trouble locating your student number, you can fill out the My Oxford Number request form, and the university will assist you in finding it.
| Characteristics | Values |
|---|---|
| Name of the Number | My Oxford Number |
| Where to Find It | Most letters and emails from the university, My Oxford Card, My Oxford Online profile |
| Format | 8-******** |
| How to Find It | Fill in the My Oxford Number request form or email [email protected] with your full name and date of birth |
| Student Record | Contains essential information needed throughout academic career; includes personal, contact, academic, and other information |
| Student Self Service | Provides access to student record, registration, enrolment certificate, examination entry, degree ceremony booking, exam results, degree certificate |
| Data Security | Taken seriously at Oxford; students should choose secure passwords, keep devices out of sight, and be careful about what information they share on social media |
| Data Usage | The university and colleges process personal data for educational, pastoral, and administrative purposes; data is held in accordance with data protection laws; further information available in the student Privacy Policy |
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What You'll Learn
Where to find your student number
As a student at the University of Oxford, you will have access to your student record through the Student Self Service. This contains essential information that you will need throughout your studies. You can use the Student Self Service to access your University registration, to print an enrolment certificate, complete your examination entry, and book your degree ceremony.
Your student record will contain your student number, along with other personal and course details. You can access this information by logging in to the Student Self Service. Your student number will also be on most of the letters and emails you receive from the University, as well as on your My Oxford Card. If you have already registered for a My Oxford Online account, your My Oxford Number will be visible on your profile when you log in.
If you are unable to find your student number, you can fill in the My Oxford Number request form. Alternatively, you can email the University at [email protected] with your full name at the time of studying and your date of birth, and they can look up the number for you.
It is important to note that you should regularly check your student record and maintain it throughout your academic career. This includes updating your personal, contact, and academic information as necessary. Information security is also crucial, so be sure to choose secure passwords and keep your devices out of sight of thieves.
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Registering for a My Oxford Online account
Once you have your My Oxford Number, you can proceed to register for a My Oxford Online account. This account will provide you with access to your student record, which contains essential information that you will need throughout your studies at the University of Oxford. Your student record includes personal, contact, academic, and other information. It is important to maintain your student record and ensure its accuracy. You can access your student record through Student Self Service.
To register for a My Oxford Online account, simply visit the Student Self Service website and log in using your Oxford Single Sign-On (SSO). If you are a new student, you will receive your IT activation code and login details by email after returning your signed contract to the University. Your Single Sign-On provides access to various IT services, including your University email account.
It is important to note that registration must be completed at the start of your studies and at the beginning of each subsequent anniversary term. Failure to register will impact student loans, grants, council tax exemption, and access to examination entries and results. You will receive an email notification when the registration window is open, and registration must be completed before the Friday of Week 1 of the term.
In addition to registering for your studies, you also have the option to register to vote in Oxford at the same time. To do so, you will need to provide specific information to Oxford City Council, including your National Insurance number.
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Protecting your student record information
Your student record at Oxford University contains essential information that you will need throughout your academic career. It is therefore important that you maintain your student record from registration until graduation. Your student record is held in accordance with data protection laws, and the University of Oxford is the "data controller", deciding how your data is used and responsible for looking after it in accordance with the UK General Data Protection Regulation (UK GDPR).
Your student record will be shared with academic and support staff based in your college, who need to view it as part of their work. It will also be shared with third parties, including other higher education institutions or partners, the Oxford Student Union, external organisations providing services to the University, your funders and/or sponsors, and employers, among others. During a pandemic, epidemic, or local health emergency, limited information, such as your name and contact details, may be shared with the Colleges, Police, the UK Health Security Agency, the NHS, and local councils, where necessary for reducing infection risk and complying with legal requirements.
You can access your student record through Student Self Service, which you can log in to using your Oxford Single Sign On (SSO). You should keep your login information secure by choosing a strong password and storing your devices out of sight of thieves. You should also be careful about what information you share on social media and avoid posting photographs or images of your personal data, such as your University card or degree transcript.
It is important to keep your personal information in your student record up to date. The name recorded in the University's student records will be used throughout your time as a student and must match your formal documentation. If your name changes, you should inform the University so that your records can be updated. You can also update your personal pronouns directly in Student Self Service at any time. Additionally, you should update your contact details at the end of your course to ensure you receive emailed information on accessing your documents.
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Updating personal details
The University of Oxford's Student Self Service provides students with access to their student records, which contain essential information that students will need throughout their academic career. Students can use the platform to register, print an enrolment certificate, complete examination entries, and book degree ceremonies.
To update your personal details, you can access the My Profile page of Student Self Service. Here, you can update your contact details and request corrections to other personal information.
If you are a graduate student, you can access the Graduate Applicant Self Service Portal to make changes to your personal details. When changing your name or date of birth, you will need to provide supporting documentation, such as a valid passport, national identity card, driving licence, birth certificate, marriage certificate, or deed poll. For other factual corrections, you can contact Graduate Admissions through the 'Ask a question' facility.
It is important to note that the name recorded in the University's student records will be used throughout your time as a student. It will appear on all documentation, including visa information, your University card, transcripts, and your degree certificate. Therefore, if your name changes during your studies, you should promptly inform the University to update your records. You can contact your college or department to arrange for your record to be corrected.
Additionally, the University takes information and data security seriously. Students are advised to choose secure passwords and keep their devices out of sight to protect their student record information. It is recommended to review the Information Security website for advice on keeping personal data safe.
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Accessing your digital documents
As a student or graduate of Oxford University, you can access your digital documents through the Student Self Service portal. This portal provides access to your student record, which contains essential information that you will need throughout your studies. It is important to maintain your student record by regularly checking and updating your personal, contact, academic, and other information.
To access your digital documents, you must first register for a Student Self Service account. You will receive an email notification when the registration window is open, and it is essential to complete your registration before the deadline. Once registered, you can log in to the Student Self Service portal to access various features and services.
Your student record includes important details such as your student number, course information, and examination entries. You can also use the portal to print an enrolment certificate, which can be useful for council tax exemption, opening a bank account, or confirming your student status. Additionally, you can access your degree ceremony booking and select from a list of ceremonies presented by your college.
For graduate students, the Student Self Service portal provides access to graduate-specific forms and your student support plan. Your student number and relevant personal and course details will be pre-populated in these forms. You can also access your transcripts and degree confirmation letters through the My Exams section on your student self-service account. There is a one-off fee for access to all your electronic documents, which allows you to share them with third parties, such as employers or other educational institutions.
If you are having trouble finding your Oxford student number, it is usually included in the letters and emails you receive from the university. It is also displayed on your My Oxford Card. If you have registered for a My Oxford Online account, you can find your student number on your profile when you log in. Alternatively, you can fill out the My Oxford Number request form to obtain this information.
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Frequently asked questions
Your student number will be on most of the letters and emails you receive from the university. It will also be on your My Oxford Card. If you have registered for a My Oxford Online account, you can log in to find your student number on your profile. If you are unable to find your student number, you can fill in the My Oxford Number request form.
The student number at Oxford University, also known as the My Oxford Number, is in the following format: 8-.
Your student record at Oxford University contains essential personal, contact, academic, and other information that you will need throughout your studies. The name recorded in the university's student records will be used on all documentation, including visa information, your university card, transcripts, and your degree certificate.
