Janice Lozano
Students at the University of Alabama can withdraw from individual courses or from the university itself. Students can withdraw from individual courses until the end of the tenth week of a fall or spring semester, the second week of an Interim session, the third week of a five-week summer session, or the fourth week of a 10-week session. After this period, students are expected to maintain their course loads. Students can also withdraw from the university for medical reasons, military leave, or other extenuating circumstances. If a student withdraws from the university, they may be able to return, but this is not guaranteed and may depend on various factors such as the reason for withdrawal, the student's academic status, and the time elapsed since the withdrawal.
| Characteristics | Values |
|---|---|
| Reasons for withdrawal | Military obligation, medical emergency, disability, psychological condition, personal |
| Who to notify | Office of the University Registrar, Graduate School dean |
| Documentation | Call to service, medical clearance, provider recommendation |
| Refunds | Full refund of tuition and fees, refund of unused dining dollars and/or Bama Cash |
| Return | Must enroll for the Fall or Spring semester immediately following the leave, may request retroactive withdrawal |
| Impact on status | Students may lose full-time status, may impact insurance, financial aid, and scholarships |
| Grades | Faculty member decides on grading, may receive a grade of "W" or grade of "I" |
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What You'll Learn
Students can return from a leave of absence
Students at the University of Alabama can return after withdrawing from a semester, but the process depends on the type of withdrawal and the student's situation.
Medical Withdrawal
In the case of a medical withdrawal, students must submit the Student Request for Medical Withdrawal form and the Licensed Provider Recommendation for Medical Withdrawal form. A designated SHC physician makes all medical withdrawal decisions on behalf of the University. For retroactive medical withdrawals, the student must also submit a Licensed Provider Return to Campus (Medical Clearance) form. The student is encouraged to begin the medical withdrawal request process as soon as they realize that a physical, emotional, or psychological condition is impairing their ability to function successfully as a student.
Military Withdrawal
Students seeking a military leave of absence should review the Higher Education Opportunity Act of 2008 (Section 484C of the HEA) and its implementing regulations in 34 CFR Section 668.18. They must also submit a Leave of Absence form before the end of the semester to which it applies. After submission, students should make an appointment with the Graduate Registrar to discuss their leave of absence and plan for their return to graduate studies. Withdrawal due to involuntary military induction will result in full tuition removal.
Non-Medical Withdrawal
Students can withdraw from or drop an individual course until the end of the tenth week of a fall or spring semester, the second week of an Interim session, the third week of a five-week summer session, or the fourth week of a 10-week session. After this period, students are expected to maintain their course loads. A student who has withdrawn from an Interim session course is not considered to have withdrawn from the University if they are enrolled in other courses within the same term.
Returning from a Leave of Absence
Students returning from a leave of absence must enroll for the Fall or Spring semester immediately following their leave. If a student fails to register for three years, they will need to reapply to the program, and their previous coursework may be outdated. Resumption of funding (e.g., a graduate assistantship) is not guaranteed once a student returns from a leave of absence.
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Withdrawal refunds and financial implications
Students at the University of Alabama are advised to carefully consider the financial implications of withdrawing from a semester. The financial impact of withdrawal depends on various factors, including the timing of the withdrawal, the type of fees, and the student's individual circumstances.
Tuition and Course Fees:
Withdrawing from all classes in an enrollment period will result in a prorated reduction of tuition and course fees. The earlier the withdrawal process is initiated, the higher the refund amount. Students who withdraw due to involuntary military induction, supported by a valid military induction notice, are eligible for a full removal of tuition fees. In the case of medical withdrawals, the effective date is determined by the designated Student Health Center physician, and fees are prorated accordingly.
Refunds:
The University's refund policy states that refunds may be issued to students if there are credit balances. Refunds are typically processed through direct deposit or by returning funds to the credit card used for payment. No refunds are provided for convenience fees related to credit card payments. Students are advised to set up direct deposit accounts to receive refunds promptly.
Residence Hall Contracts and Dining Services:
Students who withdraw from the University are still responsible for room fees prorated to the date of their proper checkout. However, unused Dining Dollars or Bama Cash are transferred to the student's account, covering any outstanding balance. If a credit remains, a refund is issued through direct deposit or the original payment method.
Scholarships, Financial Aid, and Insurance:
Withdrawing from the University or dropping below full-time status can impact scholarships, financial aid, and insurance (health and auto). Full-time status requirements vary for undergraduate, graduate, and law students, and it is important to consider how withdrawal may affect these areas of funding and coverage.
Leaves of Absence:
Students may request a leave of absence for medical or military reasons, which can provide a temporary cessation of studies. However, resumption of funding, such as graduate assistantships, is not guaranteed upon returning from a leave of absence. Students seeking a leave of absence are advised to review the Higher Education Opportunity Act of 2008 and submit their requests in advance, as approval is not guaranteed.
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Medical withdrawals
At the University of Alabama, a student can request a medical withdrawal if they are suffering from a physical, emotional, or psychological condition that significantly impairs their ability to function successfully or safely as a student. The student must not have taken a final exam or otherwise completed coursework for a final grade.
The student must submit the Student Request for Medical Withdrawal form and the Licensed Provider Recommendation for Medical Withdrawal form. If a student is seeking a retroactive medical withdrawal, they must also submit a Licensed Provider Return to Campus (Medical Clearance) form. The student is encouraged to begin the medical withdrawal request process as soon as they realise their condition is impairing their ability to function as a student. A timely regular medical withdrawal request must be made before the close of business on the last day of classes of the semester in question. For a retroactive medical withdrawal, the request must be made within 60 calendar days of the last day of classes for the semester/term for which the withdrawal is requested.
Once a medical withdrawal has been approved, the Office of the University Registrar assigns a grade of "W" on the official transcript for effective dates that fall after the add/drop period for the semester. If the effective date falls within the add/drop period, all grades from the transcript for the term in question are completely removed.
If a student is experiencing a medical emergency that requires them to suspend their doctoral research, they should file an application for a medical withdrawal. If the medical issue is not resolved by the start of the subsequent Fall/Spring semester, the student may request a Medical Leave of Absence. Medical Leave requests will be reviewed on a case-by-case basis by the Graduate School. A student returning from a Leave of Absence must enroll for the Fall or Spring semester immediately following their leave. If a student fails to register for three years, they will need to reapply to the program, and their previous coursework may be out of date.
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Military withdrawal
At the University of Alabama, a student who has been admitted or enrolled may request a withdrawal to fulfill a US military obligation. The student should notify the Office of the University Registrar and provide documentation of their call to service, and submit a notification of their intent to return to the university.
The University defines active military duty as service, whether voluntary or involuntary, in the Armed Forces, including service by a member of the National Guard or Reserve, on active duty, active duty for training, or full-time National Guard duty under Federal authority, for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days.
Students seeking military leave of absence should review the Higher Education Opportunity Act of 2008 (Section 484C of the HEA) and implementing regulations in 34 CFR Section 668.18. They must submit a Leave of Absence form before the end of the semester and make an appointment with the Graduate Registrar to discuss their leave of absence and plan for their return to graduate studies. A leave of absence will not be granted retroactively after the end of a semester.
Upon returning from a leave of absence, a student must enroll for the Fall or Spring semester immediately following the leave. If a student fails to enroll for three years, they will need to reapply to the program, and their previous coursework may be out of date.
Withdrawal due to involuntary military induction (supported by a valid military induction notice) will result in full tuition removal. Documentation for involuntary military induction must be received before the last day of classes for the term in which the military call-up is being requested.
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Retroactive withdrawal
At the University of Alabama, a student can request a withdrawal from a semester or leave of absence for several reasons, including medical, military, or personal reasons.
Medical Withdrawal
If a student is experiencing a physical, emotional, or psychological condition that significantly impairs their ability to function successfully or safely as a student, they may request a medical withdrawal. The student must submit the Student Request for Medical Withdrawal form and the Licensed Provider Recommendation for Medical Withdrawal form, completed by a licensed medical provider. The designated Student Health Center (SHC) physician will determine the effective date for the medical withdrawal based on the student's circumstances and medical documentation.
For a retroactive medical withdrawal, the request must be made within 60 calendar days of the last day of classes for the semester/term for which the withdrawal is requested. If the student is currently enrolled or intending to enroll for an upcoming semester, they must also submit the Licensed Provider Return to Campus (Medical Clearance) form. Failure to submit this form along with the request for retroactive withdrawal will result in the request being denied.
Military Withdrawal
Students who need to withdraw to fulfill a U.S. military obligation can request a military withdrawal. They should notify the Office of the University Registrar and provide documentation of their call to service. Withdrawal for military reasons can be done retroactively to the beginning of the semester, with a full refund of tuition and fees.
Personal Withdrawal
Students can also withdraw from individual courses or the entire semester for personal reasons. To drop an individual course, students must do so before the end of the tenth week of a fall or spring semester, the second week of the Interim session, the third week of a five-week summer session, or the fourth week of a 10-week session. After this period, students must maintain their course loads and cannot drop a course without extenuating circumstances.
For a semester withdrawal, there is no permanent notation made on the student's record if the withdrawal occurs during the change-of-schedule period. After this period, a grade of "W" (withdrawn) is assigned for all courses. A student must petition the college office for approval to withdraw for reasons beyond their control, and it is presumed that withdrawal is not allowed without extenuating circumstances, which must be documented.
In conclusion, the University of Alabama offers various options for students who need to withdraw from their studies, including medical, military, and personal withdrawals. Retroactive withdrawals are permitted in certain circumstances, particularly for medical and military reasons, and students should follow the necessary procedures and provide the required documentation to ensure a smooth withdrawal and potential return to their studies.
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Frequently asked questions
Yes, a student can return to the University of Alabama after withdrawing from a semester. The process depends on the reason for withdrawal. In the case of a medical withdrawal, the student must submit a Student Request for Medical Withdrawal form, a Licensed Provider Recommendation for Medical Withdrawal form, and a Licensed Provider Return to Campus (Medical Clearance) form. For military leave, students must submit a Leave of Absence form before the end of the semester and make an appointment with the Graduate Registrar to discuss their plan for returning to their studies.
Students can withdraw from an individual course up until the end of the tenth week of a fall or spring semester, the second week of an Interim session, the third week of a five-week summer session, or the fourth week of a 10-week session. After this period, students must maintain their course loads. Students are encouraged to contact their academic advisor before making any changes to their schedule.
Yes, tuition and college/course fee charges are reduced following withdrawal from all classes in an enrollment period. The amount refunded is based on the date the student initiates the withdrawal process. In the case of involuntary military induction, supported by a valid military induction notice, students are entitled to full tuition removal.
Yes, students can withdraw from individual courses according to the schedule outlined above. However, students may not withdraw from individual courses in which penalty grades were assigned as a result of academic misconduct.
If a student does not enroll for the Fall or Spring semester immediately following their leave of absence, they will be considered to have withdrawn and will be classified as inactive at the end of the term that follows the leave. If a student fails to enroll for three years, they will need to reapply to the program, and their previous coursework may be out of date.
