Lori Meadows
If you are a student at Western University and need to find your student ID, there are a few ways to do so. Your Western University student ID number is a nine-digit number assigned to you when you first applied to the university. This number is used as the key identifier on your student record and is unique to every student. If you cannot locate or remember your Western University student ID number, you can email [email protected]. Additionally, if you need a physical student ID card, you can apply for one online and have it sent to your postal address.
| Characteristics | Values |
|---|---|
| Western University Student ID Number | A 9-digit long, randomly assigned number that is unique to every student |
| Use | Used as the key identifier on a student’s record at Western University |
| How to Find | Can be found by logging in with the User ID and password used for student systems |
| Forgotten Number | Email [email protected] to retrieve your student ID number |
| Western University Student ID Card | Apply online via the Western Sydney University website or in person at the Student Services Hub |
| Required Information | Name, student identification number, email address, and a photograph |
| Use | Required for identification at NSW Health compliance appointments, exams, borrowing from the library, printing and photocopying, and accessing secure areas |
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What You'll Learn
Finding your Western University student ID number
Your Western Student Number is a unique, nine-digit identification number that is assigned to you when you first apply to Western University. It is used as the key identifier on your student record. If you cannot locate or remember your Western Student Number, you can email [email protected] to request this information.
Your Western Student Number is different from your Western Identity, which you will need to activate separately. To obtain your Western Access Code, you will need your Student Number and OUAC Number or equivalent. Then, go to the Access Code Retrieval page. To activate your Western Identity, you will need your Student Number, Western Access Code, and, in some cases, a Duo Supported Device (such as a mobile phone, tablet, or landline).
If you are a new student who is unable to provide verification of your identity, you will be administratively withdrawn from your academic program within 2 business days. To prevent this, ensure that you have acceptable forms of identification, including a document with your name that matches your WesternU application/student record, a current government-issued document (e.g. driver's license, passport), and a photo that can be used to identify you.
If you need a new or replacement student ID card, you can apply online or request a free replacement if your card has expired or is expiring soon.
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Logging into My Human Resources
To log in to My Human Resources, you will need your Western User ID and password. If you are a student, your Western User ID is the same as your student number. If you cannot locate or remember your Western Student Number, you can email [email protected]. You will also need your Western Access Code to activate your Western Identity. To retrieve your Access Code, visit https://studentservices.uwo.ca/secure/PIN/ChoosePIN.cfm. You will need your OUAC Reference Number, Western Student Number, and date of birth.
If you are an employee, you may have been set up under an employee ID number associated with a different User ID and password assigned to you in the past. In this case, use this login information for My Human Resources. If you no longer use this previous account, you can request that your HR record be converted to your student number and student User ID by contacting ASK HR.
Your User ID will also be used to log in to your email account. If you are logging in with an @uwo.ca email address, go to http://myoffice.uwo.ca. If you are logging in to your @alumni.uwo.ca email account for the first time, follow the instructions on the How to Connect page. You will receive an email with your MyOffice @uwo.ca email address and instructions to create your password.
If you would like an email alias, submit a request to [email protected] or call 519-661-4176 or 1-800-420-7519 between 8:30 a.m. and 4:30 p.m. on business days.
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Obtaining a new or replacement student ID card
To obtain a new Western University student ID card, you must provide personal information, including your name, student identification number, email address, and a photograph of yourself. You will also need to supply one form of photo ID. This can be a government-issued ID.
To apply for a new card, you can apply online in a three-step process. You must ensure that your postal address is correct as your card will be posted to you.
If you need a replacement card, you can request one online if your card has expired or is expiring within 30 days. You will need to pay for your replacement card before submitting the form. The replacement fee is $25. If your card is not working, you are encouraged to bring it to the Western Card Office. If your card is lost or stolen, you should contact the card office, and they will change your card to a "holding" status, which will temporarily deactivate it. If your lost card is turned into the office, it will be reactivated, and you will be notified by email.
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Acceptable forms of identification
Western University requires all applicants and enrolled students to provide a government-issued ID for specific activities, such as checking in for an applicant interview, new student orientation, obtaining an official student ID photo, and getting a replacement student ID card. Here are some acceptable forms of identification:
- Government-issued photo ID: Applicants and students must present a current (not expired) government-issued photo ID, such as a driver's license, state ID card, or passport. The name on the ID must match the name on the WesternU application or student record.
- Student Identification Number: Western University assigns a unique, nine-digit student identification number to each student upon their first application. This number is essential for record-keeping and accessing various student services.
- Western Access Code: This code is required to activate your Western Identity. You can retrieve your access code by visiting the designated page and providing your OUAC Reference Number, Western Student Number, and date of birth.
- Personal Information: When applying for a student ID card, Western University may require additional personal information, including your full name, email address, and a recent photograph. This information is collected, stored, and used in compliance with privacy laws and the University's privacy policies.
It is important to note that Western University's policies aim to provide a safe and secure campus environment and comply with the United States Federal Higher Education Opportunity Act (HEOA), which requires confirmation of student identity during enrollment and examinations.
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Using your student ID card
Your Western University student ID card is an essential part of your student experience. Here are some key things you need to know about using your student ID card:
Obtaining Your Student ID Card
To obtain your student ID card, you will need to provide personal information, including your name, student identification number, email address, and a photograph of yourself. This information will be used for identity authentication and to issue your card. Make sure that the information you provide is accurate and up to date, as it will be stored in a secure database. You can apply for your student ID card online, and it will be posted to your recorded postal address.
Your student ID card grants you access to various services and facilities on campus. Here are some ways you will use your card:
- Identification: University staff may ask to see your card for identification purposes, especially during exams. Always carry your card with you on campus.
- Library Services: Present your card when borrowing books from the university library or when requested by staff while using library facilities.
- Printing and Photocopying: Your student card is linked to your printing and photocopying account. Use it to release print jobs and pay for photocopying services.
- Accessing Secure Areas: Your student ID card allows you access to approved secure areas, such as 24-hour computer labs.
Replacing Your Student ID Card
If your student ID card is lost, stolen, or damaged, you can request a replacement. Contact the Student Services Hub to inquire about the replacement process and any associated fees. Ensure that your personal information, including your postal address, is up to date to facilitate the replacement process.
Understanding Your Student Identification Number
Your Western University student identification number is a unique, nine-digit number assigned to you upon applying to the university. This number serves as the key identifier on your student record and is separate from your Western User ID. You may need your student identification number to access certain services, such as the library or online portals. If you cannot locate or remember your student identification number, contact the university for assistance.
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Frequently asked questions
Your Western University student ID is a nine-digit number assigned to you when you first apply. If you cannot locate or remember your student ID, you can email [email protected].
Your student ID is a key identifier on your student record and you will need it to log in to certain university systems. You will also need it to apply for a student ID card, which you must present when borrowing from the library, using other university facilities, and for access to approved secure areas.
You can apply for a student ID card online. You will need to provide your name, student identification number, email address, and a photograph of yourself.
