Savanna Hoffman
St. John's University offers a wide range of events and programs to foster a vibrant school community and student engagement. The Office of University Events plays a crucial role in planning and executing various events, including commencements, convocations, alumni gatherings, and donor functions. The team, led by Sandy Morocho, provides comprehensive event management services, from strategy and logistics to post-event analysis. Additionally, Campus Activities contributes to the dynamic campus life by organizing university-wide programming, encompassing over 100 student organizations, signature events, and social activities. Together, these entities create a rich calendar of events that enhance the overall student experience and build a strong St. John's community.
| Characteristics | Values |
|---|---|
| Name of the person who books student events | Sandy Morocho, Delores Smith Mencarelli, and Noreen Pruyn |
| Sandy Morocho's role | Director in the Office of University Events |
| Sandy Morocho's educational background | Bachelor of Arts in Psychology and Criminal Justice and a Master of Science in Education in Bilingual School Counseling |
| Delores Smith Mencarelli's role | Associate Director in the Office of University Events |
| Delores Smith Mencarelli's educational background | Bachelor of Science in Hospitality Management |
| Noreen Pruyn's role | Works closely with the director, event managers, and vendors to manage expenses |
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What You'll Learn
Delores Smith Mencarelli: Associate Director of the Office of University Events
Delores Smith Mencarelli is the Associate Director of the Office of University Events at St. John's University. She is responsible for planning and executing University-wide events. Delores started in the Office of University Events as the Data and Reservation Coordinator. Prior to joining St. John's University, she worked as an Event Coordinator at the Glen Cove Mansion Hotel and Conference Center, where she gained experience in event planning and management. She has a Bachelor of Science in Hospitality Management from St. John's University.
The Office of University Events at St. John's University is responsible for developing and executing events and programs that align with the University's priorities and mission. The team provides a range of pre-event management services, including strategy, logistics, budgeting, audience development, and venue selection. They also manage all aspects of event execution, ensuring a seamless experience for participants, speakers, and honorees.
As the Associate Director, Delores plays a crucial role in the planning and execution of University-wide events. She collaborates with the Director and event managers to create memorable and successful experiences for the University community. Delores's background in event coordination and hospitality management provides her with the necessary skills to oversee the complex logistics involved in organizing events.
The University hosts a range of events, including commencements, convocations, alumni gatherings, and fundraising initiatives. Delores and her team work diligently to ensure that each event reflects positively on the University's image and fosters meaningful connections among students, alumni, donors, and other stakeholders. Their attention to detail and commitment to excellence contribute to the overall success of the events they organize.
Through her role at St. John's University, Delores Smith Mencarelli showcases her expertise in event management and her dedication to creating engaging experiences for the University community. Her contributions to the Office of University Events have undoubtedly enhanced the quality and impact of the events hosted by the University.
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Sandy Morocho: Director in the Office of University Events
Sandy Morocho is the Director in the Office of University Events at St. John's University. She works closely with the Vice President to execute and plan university events, including commencements, convocations, and various alumni and donor events. Morocho is also responsible for supervising event managers on a day-to-day basis.
Morocho started at St. John's University in 1994 as a student worker in the Office of Financial Aid and has since worked her way up to her current position. She is a double alumna of St. John's, with a Bachelor of Arts in Psychology and Criminal Justice and a Master of Science in Education in Bilingual School Counseling. Morocho has received several awards throughout her career, including the Administrative Outstanding Achievement Medal, the Vincentian Mission Recognition Certificate, and the Latino Women's Achievement Award. She is also a member of ACCED-I, NAACO, and Who's Who International amongst Professionals and is a former member of Chi Sigma Iota.
The Office of University Events develops events and programs that support the University's priorities and mission, positively reflect on the University's image, and foster relationships with students, alumni, donors, employees, board members, and other friends of the University. The event team provides a range of pre-event management services, including strategy and logistics, protocol, scheduling, budget management, target audience development, mailing data, communication coordination, program design, venue selection, vendor selection, and contract negotiations. They also handle menu planning, reservations, and seating charts.
The Office of University Events executes all aspects of an event, including program participant, speaker, and honoree management, as well as managing program timelines, scripts, movement, special requests, staff and volunteer management, on-site event management, and post-event analysis. They manage over 100 ceremonial events, including the President's Dinner, the University's most important annual fundraising event for student scholarships and the Spirit of Service Award.
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Event managers
The event management process at St. John's University involves various aspects, including strategy and logistics, protocol, scheduling, budget management, target audience analysis, and communication coordination. Event managers are supervised by Sandy Morocho, who works closely with the Vice President and has a long-standing career at the university.
Delores Smith Mencarelli, Associate Director, is another key figure in the Office of University Events. With a background in hospitality management and experience as an event coordinator, she plays a crucial role in planning and executing university-wide events.
Noreen Pruyn is also part of the event management team, working closely with the director, event managers, and vendors to maintain budgets and manage event materials and awards. The university's event team provides pre-event management services and handles various event details, such as venue selection, vendor contracts, and program design.
Campus Activities is another important facet of student event management at St. John's University. This department organises a diverse range of events, including student organisation meetings, signature events, and social activities, fostering a vibrant and engaging community for students to connect and participate.
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Event support staff
The event support staff at St. John's University work diligently behind the scenes to ensure that every event runs smoothly. They are involved in various aspects of event management, including pre-event planning and on-site support. The University Events team offers a comprehensive range of services, such as strategy and logistics, scheduling, budget management, venue selection, and vendor coordination. This ensures that each event is well-organised and aligns with the university's priorities and mission.
Noreen Pruyn, for example, is an integral part of the event support staff. She works closely with the director, event managers, and vendors to maintain budgets and manage expenses. Pruyn also handles the inventory for event materials and provides crucial support on the day of the event, ensuring that everything runs according to plan.
The event support staff also includes student workers, like Sandy Morocho, who started at the university in a similar role. Student workers bring energy and dedication to the team, often gaining valuable experience that contributes to their academic and professional growth. They assist with various tasks, including event setup, guest registration, and ensuring that speakers and honourees have everything they need.
Additionally, the event support staff at St. John's University is committed to fostering a vibrant school community. They collaborate closely with Campus Activities, which organises university-wide programming and engages students through an extensive lineup of student organisations, signature events, and social activities. By working together, the event support staff and Campus Activities create dynamic and safe experiences that enrich the university experience and help students build essential skills in organisation, communication, and leadership.
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Campus Activities: a team that organises student events
At St. John's University, the Campus Activities team plays a pivotal role in fostering a vibrant school community by organising university-wide programmes. The team is dedicated to creating dynamic and safe experiences for students, with an extensive lineup of over 100 student organisations, signature events, and engaging social activities scheduled every semester. These events are designed to support, inspire, and celebrate the St. John's experience, encouraging students to connect, participate, and take pride in their university journey.
The Campus Activities team's event planning encompasses a diverse range of responsibilities, including strategy and logistics, protocol, scheduling, budget management, target audience development, and mailing data. They also handle communication coordination and scheduling, program design, venue and vendor selection, contract negotiations, menu planning, reservations, and even seating charts.
The team's Instagram account, @SJUActivities, keeps students informed about upcoming events and activities. Through their efforts, the Campus Activities team ensures that students have ample opportunities to develop essential skills, such as organisation, communication, and leadership, which significantly enhance their collegiate experience.
The Office of University Events also plays a crucial role in executing and planning university events, including commencements, convocations, and alumni and donor gatherings. Delores Smith Mencarelli, Associate Director, is responsible for planning and executing University-wide events, drawing from her prior experience as an Event Coordinator. Additionally, Noreen Pruyn works closely with the director, event managers, and vendors to maintain budget compliance and provide event support.
Together, the Campus Activities team and the Office of University Events collaborate to create a dynamic and engaging environment for students, fostering a sense of community and pride at St. John's University.
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Frequently asked questions
The Office of University Events is responsible for planning and executing student events at St. John's University. The team includes Delores Smith Mencarelli, the Associate Director, who plans and executes University-wide events, and Noreen Pruyn, who works with the director, event managers, and vendors to manage expenses and provide event support.
Sandy Morocho is the Director of the Office of University Events at St. John's University. She started at the university in 1994 as a student worker and has received several awards during her career, including the Administrative Outstanding Achievement Medal and the Latino Women’s Achievement Award.
The Office of University Events collaborates with various areas of the university to develop events and programs that align with the university's priorities and mission. These events may include commencements, convocations, alumni gatherings, and donor events. They also support student organization activities and University-wide programming. The event team provides pre-event management services such as strategy, logistics, scheduling, and budget management, and also handles on-site event management and post-event analysis.
